Analyst, Administration Content Operations

Your New Role:
The Content Operations Business Administrator will primarily focus on providing comprehensive business administrative and operational support to the Global Content Operations regional teams.This position provides a full range of administrative support to the GCO verticals including but not limited to processing purchase orders tracking invoice payments creating vendor accounts and maintaining vendor communications.

The business administrator must be proactive and able to prioritize the ever-changing demands of a fluid environment. The individual must be able to work well independently as well as part of the GCO Business Administration team.

Your Role Accountabilities:

• Purchase order creation: Generating purchase orders based on department requests and purchase order details to suppliers including delivery purchase order status to ensure timely delivery. Updating purchase orders with any changes or amendments as needed.

• Invoice Processing: Receiving and reviewing supplier invoices for accuracy against purchase invoice details such as pricing quantities and delivery invoices to corresponding purchase orders in the system.Identifying and resolving any discrepancies or invoice invoices to appropriate expense categories for accounting invoices for approval according to company procedures.

• Vendor management: Maintaining supplier information and contact and negotiating payment terms with suppliers. Resolving invoice disputes or payment issues with suppliers.

• Data entry and recordkeeping: Accurately entering invoice data into the accounting system. Maintaining organized records of all purchase orders and reports on purchasing activity and spending trends.

• Compliance: Adhering to company policies and procedures regarding invoice processing and purchase orders. Ensuring compliance with relevant accounting standards and regulations.

Qualifications & Experiences:

• Excellent communication skills to interact with internal departments and suppliers.

• 2 years of experience with administrative assistance.

• Strong administrative and organizational skills. Detail-oriented with a keen sense of accuracy.

• Proficiency with different accounting administrative systems (SAP PeopleSoft Ariba Concur etc).

• Proficiency with Microsoft Office applications specifically Excel Word PowerPoint and Outlook (Email and Calendar).

• Ability to work effectively in an international environment.

• Ability to prioritize tasks and meet deadlines.

• Basic understanding of accounting principles and financial procedures