Medical Program Assistant

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Job Profile:

Job Summary:

Join our administrative team in the Department of Obstetrics and Gynecology as a Medical Program Assistant! Our department of physicians advanced practice providers researchers trainees and staff are unified in leading reproductive health forward. The Medical Program Assistant provides administrative support to faculty and staff including managing calendars coordinating meetings requests and supporting clinical and administrative projects.

Key Job Responsibilities:

• Coordinates with senior management to define program goals and fiscal objectives

• Identifies opportunities for program improvements and makes recommendations to the appropriate entities

• Schedules logistics and secures or distributes resources for program meetings department events conferences and travel

• Performs administrative tasks including telephone customer service word processing transcribing filing and calendaring

• Acts as the primary liaison for providers or programs and refers stakeholders to providers agencies patients and staff

• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases maintaining files and materials and preparing reports

• Serves as the primary contact and subject matter expert for specified program policies and procedures

Department: School of Medicine and Public Health Department of Obstetrics and Gynecology.

Since we began our academic mission of training ob-gyn physicians in 1929 the University of Wisconsin School of Medicine and Public Health Department of Obstetrics and Gynecology has set the standard for reproductive health education research clinical care and advocacy. Today we continue that legacy of excellence as a department of physicians advanced practice providers researchers trainees and staff who are all unified in leading reproductive health forward. As leaders our vision is of a department propelled by a shared commitment to improving reproductive health across each of our mission areas. We recognize that connection and collaboration between disciplines is crucial and that success in any one mission area contributes to success in the others.

Compensation: The starting salary for the position is $45760; but is negotiable based on experience and qualifications

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage and the SMPH University Staff Benefits Flyer.

Required Qualifications:

• A minimum of 6 months experience in an office setting providing administrative support and/or customer service.
• Proficient with Microsoft Office (Outlook Word Excel and PowerPoint).
• Ability to work cooperatively to coordinate multiple projects and demonstrate independent decision-making.
• Excellent interpersonal verbal and written communication skills. Courteous responsive and service-oriented.
• Ability to transition effectively between tasks to maximize efficient use of time.
• Outstanding organizational skills.

Preferred Qualifications:

• One year of experience providing administrative support in an office setting.
• Knowledge of HIPAA requirements ability to maintain confidentiality and use discretion.
• Knowledge of medical terminology and abbreviations

Education: High School Diploma

How to Apply:

Contact Information:

Alex Scaffidi 608.262.7480

Relay Access (WTRS): 7-1-1. SeeRELAYSERVICEfor further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus please visit:Diversity and Inclusion

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings click here.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.