Academic Department Associate Biology

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Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

The Biology Department at the University of Wisconsin-La Crosse invites applications for an Academic Department Associate. Reporting directly to the Chair of the Biology Department this position provides administrative support to the department.
The Biology Department at the University of Wisconsin-La Crosse has 40 faculty and staff members supporting over 1200 undergraduate majors and a few dozen graduate students. The department supports and values diversity in its faculty
staff and students. We seek colleagues who share the departments commitment to diversity and who will support students with diverse backgrounds preparation and career goals.

Responsibilities:
The Academic Department Associate (ADA) exercises discretion and independent judgment in matters of significance to the operations of the Department and is delegated responsibility for the administrative matters internal or external to the
Department. Independently and with minimal supervision the ADA is responsible for administrative support in the following
areas: policies and procedures budgets and expenses class scheduling and enrollment and ongoing day-to-day operations
of the department. The ADA is responsible for coordinating training and supervising student workers within the Department
office. Support to all students faculty and staff members within the Department is expected.

Key Job Responsibilities:

• May provide operational guidance and training on day-to-day activities of student workers and program staff

• Serves as a primary point of contact for the department

• Develops implements and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures

• Coordinates projects and program components including scheduling and logistics unit workflow and identifies areas for process improvements

• Identifies troubleshoots and resolves problems regarding technical systems and programs related to department operations

• Monitors the department unit or program budget and expenses and may assist in the development of program budget and projections

Department:

Biology

Compensation:

Required Qualifications:

• Minimum of high school diploma.
• Administrative support experience.
• Demonstrated experience in the use of software including Microsoft Office Suite email and electronic calendars.
• Demonstrated bookkeeping experience especially pertaining to budget travel and procurement records.
• Demonstrated ability to communicate clearly respectfully and effectively in face-to- face oral written and electronic forms.
• Excellent organizational time management and multi-tasking skills with an attention to detail despite frequent interruptions.
• Demonstrated ability to work independently and collaboratively and set priorities to meet the demands of the position.
• Demonstrated ability to use discretion and good judgment regarding confidential information.

Preferred Qualifications:

• 5 years administrative support experience.
• Associate degree or professional certification.
• Office management experience.
• Proficiency with software and web-based applications Office 365 and UW System utilized software.
• Knowledge of budget and appropriation structure inventory/record keeping.
• Ability to plan assign and supervise the work of others (student supervision).
• Willingness to maintain and enhance professional competencies by participating in professional development workshops seminars and training sessions related to current position responsibilities.
• Ability to meet and work effectively with people across multiple levels of the organization.
• Knowledge of and experience with procedures regarding purchasing purchasing contracts and purchasing cards.

Education:

High school diploma or equivalent

How to Apply:

Provide Cover letter and Resume

Contact Information:

Anton Sanderfoot

Special Notes:

Application deadlines
TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed First Review Date. Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment or if you are not able to complete the application online due to a disability or system problem please contact the Office of Human Resources.

Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsins Open Records Law. UWL will not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check work authorization and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or contact the University Police Department at 608.785.9000.

INFORMATIONABOUTYOURBENEFITS
Your benefits add an additional 40% to the overall financial package from the university.
Highlights include:

• paid vacation for 12-month positions.

• excellent flexible health insurance with low co-pays and good coverage.

• paid holidays and sick days after 5 years of employment you become vested in our retirement system which ensures income post-career.

• benefits atUWLare highly competitive with local industry and some of the strongest in state and nation.

Benefit eligibility is determined at the point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.