Branch Administrator III

POSITION SUMMARY:

Under general supervision responsible for providing branch support duties for branch operations. The person could be assigned tasks that would encompass duties in various accounting systems such as SAP Total Service and Concur Travel & Expense.

The essential functions of the position include but are not limited to the following:

• Follow established processes and procedures regarding all office functions including IIPP Payroll A/R and A/P.
• Become proficient in all MEUS systems and electronic tools (Total Service SalesForce ADP etc.)
• Accurately input mechanics time into computer data base (Total Service and SalesForce) daily and process weekly payroll.
• Prepare weekly A/R billing. Enter invoices in customer billing portals as required in a timely manner.
• Follow up customers on outstanding receivables as directed.
• Create Purchase Orders upon request. Provide parts ordering support as directed.
• Submit Total Service forms for all accounts and jobs for all Customers/Accounts & Vendors
• Prepare invoices for payment.
• Process Inspection Reports and maintain Open Order / Inspections / Planned Repair binder and e-files as directed.
• Code payments for proper distribution and verify payments are in compliance with policy.
• Prioritize payments based on cash discount potential and payment terms. Ensure that discounts are taken when possible.
• Prepare proof of material delivery to Finance.
• Maintain vendor relationships and reconcile accounts.
• Request information for new vendors and maintain files of same including W-9 and W-8 forms.
• Process contracts upon receipt including e-files COI and bond requests and all other related forms.
• Answer telephones and respond to general customer service inquiries and service support requests.
• Mail distribution and preparation including FedEx or other packages.
• Provide administrative support as needed for other office personnel including material research bid forms correspondence and other various reports as needed.
• Order service repairs for machines (printers copiers etc.) and other office related services (telephone data etc.); order company and general office supplies.
• Perform other duties as assigned.

EDUCATION AND EXPERIENCE:

• 3-4 years of applicable experience.
• High school diploma required college courses in accounting preferred.
• Must have strong work ethic be well organized manage time well and a self-starter.
• Must be able to follow standard filing procedures.

The pay range for this position at commencement of employment is expected to be between $26.93/hr and $37.02/hour; however base pay offered may vary depending on multiple individualized factors including market location job-related knowledge skills and experience. The total compensation package for this position may also include other elements including commissions based on achieving individual performance and/or sales metrics incentive compensation and discretionary awards in addition to a full range of medical financial and/or other benefits (including 401(k) eligibility and various paid time off benefits such as vacation sick time and parental leave) dependent on the position offered. Details of participation in these additional compensation and benefit plans will be provided if an employee receives an offer of employment.

If hired employee will be in an at-will position and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time including for reasons related to individual performance Company or individual department/team performance and market factors.

In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

We are an equal employment opportunity employer. All employment decisions are made without regard to race color religion sex pregnancy breastfeeding or related medical condition national origin ancestry citizenship age marital status sexual orientation gender identity gender expression domestic partnership physical disability mental disability medical condition genetic characteristic or information military or veteran status or other legally protected status (except when one of these criteria is a legally permissible bona- fide occupational qualification).

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the Company or (c) consistent with the Companys legal duty to furnish information.

To view the EEO is The Law Poster and the supplement please visit view the Notice to Job Applicants and Employees regarding San Franciscos Fair Chance Ordinance and the Know Your Rights poster please visit with a disability who need assistance with the application process may contact Human Resources by email at or by calling 714.229.3813.