Executive Assistant I - Building and Safety

The City of Rancho Cucamonga reserves the right if necessary to accept applications from the first one hundred (100) applicants that meet the minimum qualifications.

This position might be perfect for you if:

• You thrive on a fast paced environment
• You are approachable and often times the go-to person
• You enjoy playing a support role to ensure the teams success
• You can exercise independent judgment
• You enjoy a fun work culture full of diverse and friendly people
• You can navigate challenges in a tactful manner
• You want to be part of a collaborative team committed to growth

Youll be responsible for:

• Ongoing administrative and management tasks for the Deputy City Manager and Director
• Provides direct and confidential administrative support to one or more professional management and or executive positions and may provide support to commissions/committees.
• Leading and supervising the Departments Administrative Assistants
• Communicating with and responding to inquiries from the public colleagues city or other officials
• Being a resource for City staff regarding procedural informational and technical inquires as it relates to departmental and City operations
• Preparing written correspondence comprehensive reports and/or agendas.
• Being proactive and anticipatory on deadlines
• Utilizing Department and Citywide software applications
• Gathering response documents for records requests

Education and/or Experience:
Any combination of education and experience that would likely provide the required knowledge skills and abilities is qualifying. A typical way to qualify is: Equivalent to graduation from high school and 4 years of progressively responsible administrative experience.

Knowledge Skills and Abilities:
Knowledge of office practices and procedures; business correspondence; recordkeeping systems; office machine operation; English grammar including usage and composition; telephone etiquette; ability to perform filing indexing and cross-referencing methods receptionist recordkeeping and other related administrative support tasks; ability to exercise judgment and tact in dealing with the public and other employees; ability to work under minimal supervision and prioritize work; ability to clearly explain policies procedures and regulations; ability to identify and correct errors in English usage sentence structure and punctuation; perform basic arithmetic calculations; ability to provide direction to temporary staff; ability to establish and maintain effective working relationships with those contacted in the course of the work; ability to take record type and transcribe information for reports correspondence and other documents in a variety of formats on a personal computer from clear copy or rough drafts at a speed necessary for successful job performance into finished copy; ability to establish and maintain various electronic and or manual recordkeeping systems; ability to use personal computer to set up and enter data using computer applications; ability to communicate with others and to assimilate and understand information in a manner consistent with the essential duties; ability to deal tactfully and courteously with the public and to understand their inquiries acquire retain and apply a variety of information about the organization and functions of the City; ability to make sound decisions in a manner consistent with the essential duties.

Special Requirements: Specified assignments require possession of a valid California Drivers License.

APPLICATION PROCESS

All applicants are required to apply online . See above for recruitment timeline and closing date.

Applications must be complete and demonstrate that the minimum qualifications are met. All statements made on the application are subject to investigation and verification. Resumes may be attached to the completed application form as supplemental information but will not be accepted in lieu of an official application form. Applications will be screened and the most qualified candidates who best match the needs of the City will be invited to compete further in the examination process. Candidates who meet the minimum qualifications will remain candidates until a final offer is accepted by the candidate who most closely meets the requirements of the City. The City may conclude that none of the candidates even those who meet the minimum qualifications are appropriate for the position.

Successful candidates shall be required to:

• Complete a verification form designated by Immigration and Naturalization Service to certify that they are eligible for employment in the United States of America; and
• Pass a pre-employment medical exam; and
• Provide proof of a valid California drivers license and be insurable; and
• Pass a reference and background verification. References will not be contacted until a mutual interest has been established.

The City of Rancho Cucamonga Participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United accordance the City will provide the Social Security Administration and if necessary the Department of Homeland Security with information from each new employees Form I-9 to confirm work authorization. For additional information regarding E-Verify the Federal Governments online employment eligibility verification system please .

Disclaimers
The City of Rancho Cucamonga is an Equal Opportunity Affirmative Action addition the City of Rancho Cucamonga abides by a nepotism policy which may preclude you from being hired if the City employs a relative. The City of Rancho Cucamonga makes reasonable accommodations for disabled persons considering each situation on an individual basis. Please make direct requests for accommodation to Human Resources. For information on Employee Rights under the Family and Medical Leave Act please click here. There is a no smoking policy in effect in all City Offices and vehicles. Finally please note that the provisions of this bulletin do not constitute a contract expressed or implied and any provisions contained in this bulletin may be modified or revoked without notice. Questions regarding this recruitment may be directed to Human Resources at Applicants may wish to visit the Citys official website at for more information.