Accounting Coordinator II

** THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEESONLY**

The Accounting Coordinator II performs critical accountingand related business functions for the Milwaukee Health Department (MHD) toensure public funds are handled effectively efficiently and transparently.

Accounting Coordinators have primary responsibility in up totwo of the areas listed below and will be trained to handle basic transactionsin all areas to ensure consistent coverage of all business needs.

Accounts Payable: Invoices and Purchasing Card

• Receive review and process invoices for MHD purchases and services received to assure payment within the Citys prompt payment deadlines.
• Log invoices verify fund source and compliance with grant terms and generate payment vouchers in the PeopleSoft Financial Management Information System (FMIS) and submit for payment.
• Establish and maintain vendors in FMIS.
• Allocate invoiced and other charged costs appropriately for shared functions using the MHD Chart of Accounts as a reference.
• Receive code and process Interdepartmental Requisitions & Invoices (IRIs) received by MHD.
• Communicate with vendors MHD staff City Comptroller Purchasing Division and others to ensure payments are made accurately and problems are resolved.
• Receive and coordinate collection of bi-monthly purchasing card statements and receipts review and assure appropriate coding and charging as well as eligibility of transactions.
• Administer purchasing card accounts including changes to spending limits and authorized purchases at the direction of the Budget & Administration Manager.

Accounts Receivable and Billing

• Review process adjust and submit medical billing claims using Electronic Health Record (EHR) software and claim records.
• Ensure patient privacy and compliance with the Health Insurance Portability & Accountability Act (HIPAA) for all billing transactions.
• Receive payments process claim remits and deposit billing revenue to appropriate accounts.
• Enroll MHD providers and programs with insurers and keep provider credentials current for billing.
• Keep and update MHDs enrollment documentation and administer MHD access to insurer portals for billing.
• Generate invoices for MHD business-to-business service and other functions and receive and deposit cash checks and other revenues earned by MHD.

Purchasing

• Administer purchases and contracts for MHD including submission of Requisitions in FMIS reviewing and validating accompanying documentation and administering amendments and change orders for City contracts managed by MHD.
• Provide previews and reporting on pending posted and executed contracts.
• Report monthly on the status of MHD contracts including new contracts pending expirations and balances for available contracts.
• Generate Purchase Orders in FMIS for large purchases and Excel for small purchases as appropriate to facilitate MHD purchasing.
• Keep contract and purchasing files in digital and paper versions including relevant documents change orders and communications.

Reimbursements and Travel

• Receive review and process Travel Requests and requests for reimbursement according to City and MHD policies.
• Administer traveler accounts and payment methods in SAP Concur and generate payment vouchers for reimbursements.
• Assure all travel requests and requests for reimbursement are appropriately documented and generate confirmations of approvals and final documentation for travelers and other MHD staff.

Filing and Tracking

• Create file and retrieve all accounting records as needed and ensure appropriate documentation of payments is on file for audit and reviews.
• Provide reports and data to support annual budget development for key services vendors and cost items.
• Manage MHD records and files and ensure City record retention and management schedules are met for payable receivable and contract records.
• Administer and track MHD users/use on shared accounts including parking cell phones and other vendor accounts.

• May be required to respond to an emergency or broad impact event.
• Required pre-employment vaccines include:
  • TB Test (at time of hire and annually throughout employment)
  • MMR Vaccine
  • Hep B Vaccine
  • Varicella Vaccine
• Required pre-employment tests include:
  • Physical Exam
  • Vision Exam
  • Audio-Gram
  • Drug Screen - Non-DOT

1. Regular status as a City of Milwaukee employee having completed a probationary period for a civil service position or status as a City of Milwaukee employee in a fixed-term position.
2. Bachelors degree in accounting finance business administration public administration or a closely related field from an accredited college or university.
3. One year of progressively responsible professional work experience in the area of budget preparation and review accounting cost accounting financial reporting and/or internal auditing.

Equivalent combinations of education and experience may beconsidered.

• Experience working with an enterprise-wide financial system and conducting financial transactions in a large organization.
• Experience with Pivot Tables databasing and macros.

Technical

• Knowledge of principles practices and procedures of general accounting.
• Knowledge and understanding of best practices and controls for handling cash checks and other deposit items.
• Ability to create financial reports.
• Ability to reconcile accounts.
• Ability to utilize financial and accounting spreadsheet and database applications presentation tools and integrated financial systems.
• Knowledge of mathematics and the ability to make accurate calculations.
• Ability to read interpret and apply complex rules and regulations.
• Ability to use office equipment including telephones computers copiers and fax machines.

The current salary range (Pay Range 2FN) is$62529-$71754annuallyand the resident incentive salary for City of Milwaukee residents is$64405-$73907.

Appointment will be made in accordance with the provisionsof the salary ordinance.

THE SELECTION PROCESS will be job-related and will consistof one or more of the following: an evaluation of related educationexperience and accomplishments an evaluation of written communicationinterviews and/or other assessment methods. The Milwaukee Health Department reservesthe right to call only the most qualified candidates to proceed in theselection process. Information gathered from the selection process will be usedto inform the hiring decision. Selected candidates will be transferred and/orpromoted to the position.

INITIAL FILING DATE The selection process will be held assoon as practical after the deadline listed above. Receipt of applications maybe discontinued at any time after this date without prior notice. Howeverrecruitment may continue until the Citys needs have been met. The applicant isresponsible for attending all phases of the selection process at the time andplace designated by the hiring authority.

• APPLICATIONSand further information may be accessed by visiting you would like assistance completing an application please contact the Department of Employee Relations at or.
• The Department of Employee Relations is located at City Hall 200 E. Wells St. Room 706 Milwaukee WI 53202

EEO - 202

The City of Milwaukee values and encourages diversity and isan equal opportunity employer.