Sr. Sponsored Program Specialist
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Job Location:
Coral Gables, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Current Employees:
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The Sr. Sponsored Program Specialist will be responsible for the day to day activities of pre-award and post-award account transactions and reconciliations for the School of Nursing and Health Studies (SONHS). The specialist will provide support to the SONHS Business Office. The candidate will work with the Director of Research Support on grant submissions including budget preparation and online grant submissions. In addition the specialist will assist in conducting quality assurance for the SONHS research studies for monitoring and maximizing research integrity.
CORE JOB FUNCTIONS
Provides technical assistance and guidance to faculty and administrators in the development and preparation of funding proposals.
Responds to general inquiries regarding sponsored program policies and procedures.
Reviews grant applications to ensure accuracy.
Accesses applicable database(s) to verify regulatory compliance approvals before establishing of the project account.
Maintains the internal proposal documents and electronic records for assigned portfolio.
Processes and disseminates various non-financial post-award actions such as award notifications amendments and related documents.
Assists in the coordination of the project closeout.
Coordinates with faculty on possible need for budget revisions to be consistent with award amount as received.
Reviews award terms and conditions and discusses flagged items with faculty.
Oversees all audits and bank reconciliations of petty cash accounts.
Monitors sponsored programs subcontracting activity.
Submits to accounts payable all received and endorsed invoices and tracks timely payments by that unit.
Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelors degree in relevant field
Certification and Licensing:
Not Applicable
Experience:
Minimum 3 years of relevant experience
Knowledge Skills and Attitudes:
- Skill in completing assignments accurately and with attention to detail.
- Ability to analyze organize and prioritize work under pressure while meeting deadlines.
- Ability to process and handle confidential information with discretion.
- Ability to work evenings nights and weekends as necessary.
- Commitment to the Universitys core values.
- Ability to work independently and/or in a collaborative environment.
DEPARTMENT ADDENDUM
Department Specific Functions
Reconciles sponsored accounts using both Workday reports and BI reports provided by University Central offices
Meet with principal investigators to review financial summary of sponsored projects
Evaluate actual expenditures in compliance with Federal and University policies
Tracking of all sponsored awards received including responsibility for review and interpretation to the faculty member of all award terms and conditions with special attention to reporting requirements of the investigator
Makes sound decisions by applying sponsored programs regulations including government-wide regulations sponsoring agencies specific regulations University policies and procedures and University sponsored policies and procedures. Interprets regulations and assists faculty investigators and administrators in understanding sponsored programs requirements
Works independently with limited supervision
Prepares expenditures request in Workday including expense reimbursements purchase order requisitions journals etc.
Track and log all expenditures to ensure completion through the approval process
Submit and track invoices for payment of research grants
Track all subcontracts including foreign entities and review of subcontractors invoices
Prepare grant application to external agencies including completion of all UM and agency forms
Budget revisions as needed for sponsored projects
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full timeEmployee Type:
StaffPay Grade:
A8Required Experience:
Senior IC
Key Skills
- Project Management Methodology
- Project / Program Management
- Program Management
- Management Experience
- Microsoft Powerpoint
- Project Management
- Microsoft Project
- Budgeting
- DoD Experience
- Leadership Experience
- Supervising Experience
- Contracts
