Part Time Administrative Assistant Central Office

The vision of the Arlington Public Schools is to be an equitable educational community where all learners feel a sense of belonging experience growth and joy and are empowered to shape their own futures and contribute to a better world.

ARLINGTON PUBLIC SCHOOLS

Arlington MA 02176

JOB DESCRIPTION

POSITION: Part Time Administrative Assistant Central Office

JOB GOAL: The Superintendents Office is seeking an organized and detail-oriented individual to provide hourly office support both in the Central Office and as needed to school-based administrative assistants. This role involves handling confidential processes assisting with office operations and supporting staff with a variety of clerical and organizational tasks. The position offers flexibility and variety with responsibilities that may shift depending on office needs.

MINIMUM QUALIFICATIONS:

1. Minimum three years of administrative or clerical experience preferably in an educational setting.

KNOWLEDGE AND SKILLS:

1. General knowledge of standard office procedures that includes a variety of clerical and secretarial duties.
2. Strong communication and interpersonal skills.
3. Detail-oriented with strong accuracy in data entry and record keeping particularly when handling confidential information.
4. Proficiency with Microsoft Office/Google Workspace and willingness to learn District systems (e.g. PowerSchool).
5. Ability to work independently and as part of a team.
6. Ability to prioritize tasks and work assignments is essential particularly in this fast-paced environment with frequent interruptions.
7. Ability to handle confidential information with discretion and professionalism.

PERFORMANCE RESPONSIBILITIES TO INCLUDE BUT NOT LIMITED TO:

• Confidential Background Checks: Process CORI/SORI requests for the District in accordance with established procedures (training provided). Ensure timely completion accurate documentation and necessary follow-up.
• Mail Management: Sort distribute and manage all incoming and outgoing District mail including large seasonal mailings (e.g. elementary school packets in August MCAS materials in October).
• Front Desk Coverage: On scheduled days in the office provide coverage for the front desk security cameras during staff breaks vacations.
• HR Data Entry: Assist with human resources tasks including entering new hires updating position assignments and cross-checking records across systems (PS and HR spreadsheets) for accuracy.
• Phone Directory Maintenance: Update and manage the District phone list ensuring accuracy of contacts and extensions; streamline or recreate the system as necessary.
• General Office Support: Provide clerical administrative and special event support to the Central Office as assigned.
• Office Supplies Management: Maintain office supply inventory and place orders as needed using the Superintendents Office account (e.g. coffee cups utensils etc.).

• School-Based Support: Support school-based administrative staff as needed with discreet and time-bound tasks as assigned and based on needs of the schools.

WORK SCHEDULE AND COMPENSATION: Hourly part-time position at least 15 hours per week and up to 35 hours per week 52 weeks per year.

REPORTS TO: Central Office Manager

SALARY/BENEFITS: In accordance with AEA Unit C Contract and District and Town Policies

The Arlington Public Schools are committed to creating an inclusive and safe learning and working environment that reflects a diversity of perspectives values and experiences. We welcome staff who are aware of the role that bias and prejudice play in society are creative and willing to try new approaches and are reflective about their daily practice. We are looking for candidates who welcome a challenge are eager to collaborate and contribute to the success of students are ready to engage in two-way partnership with families and who will contribute their diverse talents to the organization as a whole.