Executive Assistant

Houston - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

At South Bow we do one thing and we do it well: safely moving oil between some of the worlds most critical building our high-performing team with versatile thinkers who thrive on solving big challenges youre ready for a position where your skills are highly valued and your work is incredibly important we want to meet you. Bring your talents to a new streamlined energy company dedicated to operational commercial and safety excellence as we pursue our critical purpose of delivering the energy people need.

The Opportunity
We are seeking an experienced Executive Administrative Assistant to provide high-level support to the General Counsel and the Vice President (VP) of Safety and Operations. This role involves managing complex and confidential administrative tasks that require a high level of professionalism urgency and meticulous attention to detail.

The ideal candidate will engage regularly with internal teams external partners agencies and service providers and must bring a collaborative mindset to every interaction. Success in this position requires adaptability excellent organizational skills and the ability to thrive in a fast-paced environment with shifting priorities and tight deadlines.

What You Will Do

Executive Support

Provide comprehensive administrative support to the General Counsel and VP of Safety and Operations including:

o Managing a highly dynamic calendar of appointments and meetings

o Preparing and submitting expense reports

o Drafting and handling confidential correspondence

o Coordinating complex travel arrangements itineraries and meeting materials

Act as the primary point of contact for internal teams external stakeholders agencies and service providers on matters related to the General Counsel and VP often involving sensitive or high-priority issues
Plan and coordinate executive-level meetings and external engagement activities

Administrative Support

Draft professional communications including emails memos letters and presentations with a high level of professionalism
Review and assess incoming memos submissions and reports to determine relevance and coordinate appropriate distribution
Manage departmental processes such as office planning and departmental moves
Handle confidential information with discretion escalating critical issues to the appropriate executive when necessary
Utilize Microsoft Dynamics 365 (D365) to efficiently manage purchase requisitions and process invoices
Track and follow up on outstanding action items invitations correspondence and documents requiring signature

Coordinate schedules manage meeting setups and ensure the smooth flow of daily operations across assigned departments

Assist in the execution of all administrative functions within the office

Communications and Event Coordination
Serve as a key liaison between the General Counsel VP of Safety and Operations and other senior executives and their administrative teams
Lead the coordination and execution of events ensuring seamless planning and delivery
Foster strong working relationships and collaborate effectively with leadership and administrative staff across Canada and the U.S.

Minimum Qualifications
At least 10 years of relevant administrative experience preferably supporting senior executives in high-paced dynamic environments
High school diploma or post-secondary certification in administration from a recognized institution
Advanced proficiency in Microsoft Office Suite including PowerPoint Excel and Word
Demonstrated ability to manage confidential information with discretion and professionalism
Strong organizational and time management skills with a proven track record of meeting tight deadlines
Excellent written and verbal communication skills capable of handling complex correspondence across multiple levels
Exceptional judgment and interpersonal skills when engaging with internal and external stakeholders
Detail-oriented and accurate with a resourceful approach to problem-solving and meeting departmental needs
Proactive and self-motivated with a creative mindset for identifying and implementing process improvements
Able to work independently with minimal supervision while anticipating business needs and priorities
Committed to upholding and exemplifying South Bow values in all aspects of work

About our business

South Bows existing oil & liquids pipeline infrastructure connects Alberta crude oil supplies to U.S. refining markets in Illinois Oklahoma Texas and the U.S. Gulf Coast. We remain committed to meeting the energy needs of North Americans today while advancing our Liquids Pipelines System for the demands of the future. Connecting growing Canadian and U.S. crude oil supply to key markets leveraging existing assets and seeking new opportunities to continue to provide our customers with access to the destinations they need.

South Bow is an equal opportunity employer and participates in the E-Verify program supervised by the U.S. government.

Learn more

Visit us at and connect with us on our social media channels for our latest news employee stories community activities and other updates.

Thank you for choosing South Bow in your career search.

* Depending on qualifications the successful candidate may be offered a position at a more appropriate level and/or ladder.

* Applicants must have legal authorization to work in the country in which the position is based with no restrictions.

* All positions require background screening. Some require criminal and/or credit checks to comply with regulations.

* South Bow is committed to provide employment opportunities to all qualified individuals without regard to race religion age sex color national origin sexual orientation gender identity veteran status or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting .