Convention Services Manager

Charlotte Hotel

The Omni Charlotte Hotel envelopes you in comfort with a touch of genuine North Carolina hospitality. Centrally located in the heart of Charlottes financial district the AAA four-diamond hotel is the perfect destination for convenience to area businesses or to explore countless attractions. Linked to 12 city blocks via sky bridge the Omni Charlotte Hotel is moments away from the Blumenthal Performing Arts Center Discovery Place the Charlotte Convention Center and the EpiCentre entertainment district.

Omni Charlottes associates enjoy a dynamic and exciting work environment comprehensive training and mentoring along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect gratitude and empowerment day in and day out. If you are a friendly motivated person with a passion to serve others the Omni Charlotte Hotel may be your perfect match.

The Convention Services Manager is responsible for planning coordinating and executing group meetings and events within the hotel ensuring all client needs are met while maintaining service standards. This role serves as the primary liaison between clients and hotel departments driving seamless event operations and exceptional guest experiences.

• • Prepare resumes for groups 10 days prior to group arrival and review all details in weekly Resume Meeting.
  • Ensure banquet event orders are accurate and provide all relevant information to departments concerned 10days prior to event start.
  • Coordinate all aspects of conferences as assigned by the Director of Catering & Convention Services to include but not limited to: food and beverage requirements timing of events audio-visual requirements special attention to guests room type allocation rooming list amenities function room set up group offsite agenda type of check in & check out special meal requests arrival/departure manifests bag pulls luggage storage complimentary rooms billing instructions authorized signatures room deliveries box storage and deliverykey requirements expected food and beverage outlet usage group hospitality/office/registration desk requirements.
  • Follow the specific standard operation procedures for all staff in order to promptly and thoroughly handle all steps in the event planning process adhering to the standards of hotel protocol.
  • Ensure all assigned site inspections and client visits to the hotel are successful by planning carefully and communicating accurate details in advance to all departments.
  • Proactively achieve consistently high Medallia scores through establishing a good rapport with the client preparation work having been done accurately and being visible during the conference to ensure the clients expectations have been met.
  • Generate high revenue yielding business for all contracted rooms function space and catered events.
  • Conduct pre- and post-conference meetings when it is agreeable with the client.
  • Ensure all current and future client accounts are serviced & responded to in accordance with hotel standards.
  • Communicate with banquet manager for all related banquet functions and communicate client requests to relevant departments during pre-planning phase.
  • Remain available to hotel managers while on property.
  • Be aware of departmental revenue and up sell at every possible opportunity.
  • Participate in all regular and operational meetings as required.
  • Help maintain and grown hotels marketplace position at the citys most elite venue within social and corporate communities.

• • Flexible work hours to include evenings weekend and holidays in order to meet the demands of a 24 hour operation.
  • Excellent communication skills in all aspects: verbal written and non-verbal.
  • College Degree
  • Must have a minimum of 3-5 years experience inconvention services preferably as a manager in a luxury hotel property.
  • Appropriate professional appearance and presentation.
  • Strong computer knowledge with technical ability and/or aptitude to fully use Microsoft Word Delphi Excel Outlook Opera Social Tables and other management systems.

ENVIRONMENT and POSITION ANALYSIS

• Lift/carry and place objects weighing up to 20 pounds without assistance. Sit and utilize computers/telephones for an extended period of time.

Tools and Equipment:

• Computer and printer typewriter telephone pen/pencil photo-copying machine file folders filing cabinet facsimile machine

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Posterand the following link is theOFCCPs Pay Transparency Nondiscrimination policy statement. If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position please send an email to