Erie's Black Wall Street - Program Assistant (PA)

Position Summary
Career Readiness Learning Objectives: Communication - The student worker will work positively to communicate the message of the organization with direction using a variety of methods. Equity and Inclusion- The student worker is a member of an organization dedicated to promoting equity and inclusion in the City of Erie and NW Pennsylvania. -Student workers are considered employees of Gannon and are paid by the University. -The Program Assistant (PA) position will work with Eries Black Wall Street. Please review the location and the organizations mission at -Student workers will be under the supervision of the Executive Director. The PA fulfills administrative needs for programming with emphasis on community initiatives and workshops. Duties may include coordination of meetings contract processing follow-through with program subrecipients/sub-contractors and maintence of program timelines. Duties and Responsibilities Maintain project timelines and providing staff with deadline reminders. Assist with planning organizing implementing and evaluating EBWS pre-conference/workshop/events planning registration coordination with other agency departments etc. Respond to direct requests for information and/or forward messages to appropriate staff. Coordinate assigned programming related meetings prepare meeting packets and ensure that snack/lunch is available; create and update meeting agendas and take notes during meetings and program calls. Prepare materials for meetings training sessions and other programming activities; collect and maintain training/attendance data for research and grant reporting. Serve as documenter/synthesizer and assist assigned team with work plan development and accountability during new project development; assist with coordinating and supporting team meetings. Support travel and hotel arrangements as needed; coordinate event planning when appropriate with staff. Respond to assigned team requests for administrative/technical support as needed including support with software platform and systems. Support maintenance of ongoing contact with prevention professionals including evaluations coordination of on-site trainings and contact for technical assistance needs. Ensure assigned in-house meeting dates and master contact/distribution lists are reconciled with the executive assistant and the event planners. - Provide support for front office reception function as needed including greeting guests and answering the phone when the Administrative assistant is at lunch or out of the office. Use software platforms and systems including but not limited to Trello Zoom Microsoft Word and Excel Perform other duties and responsibilities as requested with an appropriate sense of humor positive and professional attitude and team spirit. Serve as a positive proactive voice for EBWS through social media public speaking public relations and/or representation at training and events; build capacity and knowledge of agency.

Physical Demands
Varies based on the needs of the job site. Candidates should be prepared to stand for moderate periods of time.

Required Qualifications
-Candidates for this position must qualify for Federal Work Study to be eligible. When you apply to this job posting the Financial Aid Office will determine your eligibility. -Candidates must provide their own transportation to/from the work site.

Preferred Qualifications
Excel at details multi-task work independently and set priorities. Be a critical thinker well-organized and detail-oriented; have proficient or expert communication (oral and written skills); demonstrated ability to be proactive and take initiatives; work both independently and in team setting; prioritize and manage multiple tasks; manage budgets and assist with writing grants and grant reports when needed. Solve problems and act effectively and efficiently under pressure. Follow through with all projects and assignments and meet scheduled timelines. Work well in team environment being assertive and persuasive as necessary. Manage light to moderate carrying and lifting of items. - Have proficiency in all Microsoft Products; ability to use Trello Canva and Zoom.