Finance and Operations Coordinator
Finance and Operations Coordinator
Posted on :
12-09-2025
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1 Vacancy
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Job Description
ORGANIZATION OVERVIEW
Surrey Hospitals Foundation is the official health care foundation individuals and families residing in Surrey and the surrounding Fraser Valley communities.
Thanks to donors generosity we help fund every one of our regions major health facilities including Surrey Memorial Hospital and the Jim Pattison Outpatient Care and Surgery Centre. We also support and fund the Czorny Alzheimer Centre and many specialized community programs for newborns children adults and seniors. Our Surrey healthcare campus provides health care for every stage from birth to the end of life.
To learn more about us please visit Surrey Hospitals Foundation.
We acknowledge that we operate live and work on the traditional territories of the Semiahmoo Katzie Kwantlen Kwikwetlem Qaywavt Tsawwassen First Nations and Metis Nations.
JOB SUMMARY
Reporting to the CFO you will be the first point of contact and a welcoming face for our visitors and donors while supporting the Finance & Operations team with a wide range of administrative and financial responsibilities. This role combines front-line reception duties with behind-the-scenes support in finance gift processing database administration and office coordination.
With strong organizational skills attention to detail and the ability to manage multiple priorities the Finance & Operations Coordinator plays a pivotal role in ensuring the smooth day-to-day operations of the Foundation and in supporting our mission to bring life-changing health care to residents south of the Fraser.
RESPONSIBILITIES
Finance & Operations
This is a Full-Time position based out of the Surrey Hospitals Foundation office located at Surrey Memorial Hospital.
SALARY
$55000 to $65000
WHAT WE HAVE TO OFFER
Our total compensation package includes:
If you face any barriers to employment and/or require accommodations during the recruitment process please feel free to contact our People and Culture team in confidence.
APPLICATION PROCESS
If you are interested in this career opportunity please submit your application online by Friday September 26 2025.
We thank all applicants for their interest in this role. However only candidates under consideration will be contacted directly.
Surrey Hospitals Foundation is the official health care foundation individuals and families residing in Surrey and the surrounding Fraser Valley communities.
Thanks to donors generosity we help fund every one of our regions major health facilities including Surrey Memorial Hospital and the Jim Pattison Outpatient Care and Surgery Centre. We also support and fund the Czorny Alzheimer Centre and many specialized community programs for newborns children adults and seniors. Our Surrey healthcare campus provides health care for every stage from birth to the end of life.
To learn more about us please visit Surrey Hospitals Foundation.
We acknowledge that we operate live and work on the traditional territories of the Semiahmoo Katzie Kwantlen Kwikwetlem Qaywavt Tsawwassen First Nations and Metis Nations.
JOB SUMMARY
Reporting to the CFO you will be the first point of contact and a welcoming face for our visitors and donors while supporting the Finance & Operations team with a wide range of administrative and financial responsibilities. This role combines front-line reception duties with behind-the-scenes support in finance gift processing database administration and office coordination.
With strong organizational skills attention to detail and the ability to manage multiple priorities the Finance & Operations Coordinator plays a pivotal role in ensuring the smooth day-to-day operations of the Foundation and in supporting our mission to bring life-changing health care to residents south of the Fraser.
RESPONSIBILITIES
Finance & Operations
- Maintains inventory and track funding for projects and requests using spreadsheets financial reports and databases;
- Prepares funding letters MOUs LOIs and correspondence related to funding including follow-up on impact reports;
- Compiles funding and grant applications and provide support to granting committees;
- Reviews and log Requests for Funding code and process disbursement invoices;
- Performs accounting tasks including accounts payable and receivable bank reconciliations journal entries and prepare periodic reconciliations for fund balances;
- Prepares and submits required government filings (e.g. GST/HST PST Gaming Reports) as required.
- Processes gifts accurately within Raisers Edge including proper general ledger coding appeal campaign and funds and solicitation codes;
- Maintains donor and sponsor records including contact engagement history gift history and other information;
- Generates and distributes tax receipts in accordance with Canada Revenue Agency guidelines;
- Assists in reconciling donation and financial data between accounting systems and Raisers Edge.
- Welcomes Foundation guests and donors by greeting them in person or on the telephone and answering or directing inquiries at reception desk;
- Monitors and responds to main email inbox and/or forwards to the appropriate person;
- Oversees incoming and outgoing mail and courier services;
- Manages Fraser Health requests: issuing maintenance housekeeping or IT requisitions security liaison;
- Provides administrative project support to other Foundation departments as needed.
- Bachelors degree or diploma in Accounting Finance Business Administration or a related field an asset;
- Minimum of 2 years of professional experience in a finance-related role demonstrating practical application of accounting principles and financial management;
- Proficiency in accounting software (e.g. Sage 50 QuickBooks) is an asset;
- Experience with Raisers Edge CRM particularly in gift records and processing is an asset;
- Intermediate proficiency in Microsoft Office Suite (Excel Word Outlook) facilitating efficient reporting analysis and communication;
- Familiarity with non-profit accounting practices is an asset adding value to financial operations and ensuring compliance with relevant regulations.
- Strong organizational skills and ability to manage multiple priorities under tight deadlines;
- Excellent written and verbal communication skills with a donor-first service-oriented mindset;
- Demonstrated accuracy and attention to detail in handling financial data;
- Ability to work both independently and collaboratively as part of a team;
- Commitment to the mission and values of Surrey Hospitals Foundation.
This is a Full-Time position based out of the Surrey Hospitals Foundation office located at Surrey Memorial Hospital.
SALARY
$55000 to $65000
WHAT WE HAVE TO OFFER
Our total compensation package includes:
- Competitive salary to commensurate with your experience and skills;
- Excellent benefits through the Fraser Health plan including extended health dental disability and life insurance;
- Great Work Culture and Professional Development;
- Participation in the British Columbia Municipal Pension Plan;
- Additional time off with our nine-day fortnight program and;
- Four weeks of vacation to start.
If you face any barriers to employment and/or require accommodations during the recruitment process please feel free to contact our People and Culture team in confidence.
APPLICATION PROCESS
If you are interested in this career opportunity please submit your application online by Friday September 26 2025.
We thank all applicants for their interest in this role. However only candidates under consideration will be contacted directly.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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