Executive Assistant
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Job Location:
Carnegie, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About Us
We are a high-performance purpose-driven organization that has been named a Top Workplace by the Pittsburgh Post-Gazette for nine consecutive years including two #1 finishes. Our success is rooted in a strong humble accountable and result driven culture.
As our business continues to scale were looking for a highly capableExecutive Assistant to support the President and leadership team. This is a critical role that will enhance focus reduce distractions and elevate execution across the company.
What Youll Do
The Executive Assistant will serve as a trusted partner to the President helping manage administrative operations and internal coordination. You will protect time ensure follow-through and keep the wheels turning across multiple functions.
The Ideal Candidate
The ideal candidate is a proactive detail-obsessed problem-solver with a relentless drive to improve systems reduce distractions and operate independently. They take ownership anticipate needs and thrive in a high-accountability culture.
Key Responsibilities
- Manage the executive calendar: schedule meetings coordinate travel and prioritize commitments
- Monitor and prioritize daily emails; draft delegate or archive messages as appropriate to protect executive focus
- Organize and prepare materials for internal and external meetings (slides agendas recaps)
- Handle confidential communications prioritize key messages and ensure timely task follow-up
- Track key projects deadlines and internal to-dos with a strong sense of ownership
- Coordinate employee touchpoints: anniversaries milestones gifts etc.
- Streamline repetitive processes and build administrative systems that scale
- Serve as a cultural ambassador reinforcing our tone standards and values in every interaction
What Success Looks Like in This Role
By 6 Months:
- Manages inbox calendar travel hiring coordination and internal reminders with minimal oversight
- Maintains a rolling to-do list and drive task to completion across internal departments
- Drafts communications (with support from ChatGPT) and takes initiative with follow-up
- Completes all recurring tasks on time without reminders
- Uses sound judgment to filter distractions and flag only high-priority items for executive input
- Prepares meeting materials and follows up with recaps that include clear next steps
- Adapts quickly to the executives tone priorities and working style
By 12 Months:
- Runs point on all administrative coordination without executive oversight
- Functions as a seamless extension of the executive
- Able to confidently support coordination across HR Finance Sales Ops and other internal teams
- Knows preferences and anticipates needs around travel meetings and problems
- Represents the executive in select meetings and accurately conveys key priorities and outcomes
Qualifications
- 4 years of experience supporting a senior executive or fast-paced leadership team
- Excellent written and verbal communication skills
- Highly organized responsive and comfortable managing competing priorities
- Trusted judgment with a high level of discretion and confidentiality
- Tech-savvy and comfortable using tools like Outlook PowerPoint and Excel
- Strong emotional intelligence anticipating needs staying calm under pressure and making others better
- A proactive mindset: you dont wait to be told you look for ways to help
- Willingness to learn and grow with a desire to incorporate new technologies like ChatGPT
Why Join Us
- Award-winning culture built on care accountability and high standards
- Opportunity to work directly with a driven and energetic leadership team
- Room for growth as the company continues to scale
- A chance to truly make a difference by enabling leadership to focus on what matters most
The Arthrex Pittsburgh office is located at 105 Broadway Street Carnegie PA 15106.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
