Intake Specialist, Great Start Readiness Program
Intake Specialist, Great Start Readiness Program
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$ 23 - 25
1 Vacancy
Job Description
POSITION DESCRIPTION
Title: Intake Specialist
Classification: Classified
Reports To and
Evaluated By: Great Start Readiness Program (GSRP) Supervisor
Terms of
Employment: 200 days
Positions
Supervised: None
BROAD STATEMENT OF RESPONSIBILITIES:
Oversees all aspects of the State funded Great Start Readiness Program intake program for all of Kent County.
GENERAL DUTIES AND RESPONSIBILITIES:
- Collaborates and builds positive relationships with all GSRP sites including Head Start Grand Rapids Public Schools community-based organizations and districts to ensure all grant requirements are met while finding the best possible placement for all families.
- Develop maintain and continually improve the GSRP database which houses all student teacher and licensing information required by the program.
- Lead training of all constituents in the GSRP intake database and process.
- Gathers and compiles data needed for preparing internal/external reports; prepares such local state and federal reports and grants as directed.
- Coordinates translations services so that all families can participate in the GSRP preschool.
- Serves as the McKinney Vento Support for the Great Start Readiness Program
- Completes all MICRS reports with the Kent County Health Department
- Provides general coordination of office communications while providing positive public relations to callers customers and vendors.
- Performs varied secretarial duties requiring knowledge of departmental and organizational policies and procedures dealing with area of responsibility.
- Establishes and maintains confidential files and organizational and departmental records in manual and computerized modes.
- Participates in staff development programs to improve personal job skills and performance.
- Performs other secretarial and clerical tasks as assigned.
SPECIFIC DUTIES AND RESPONSIBILITIES:
- Assists supervisor in the GSRP intake process including; assisting families with entire intake process from entering an application collecting required documentation and finding the best possible available placement for each child.
- Performs advanced computer operations that originate and/or assist consultant with producing editing and proofing of professional presentations proposals grant applications budgets correspondence reports notices public relations materials and newsletters.
- Coordinates intake/department communications by: initiating and responding to telephone calls voice mail and emails including routine and non-routine inquiries screening and routing incoming mail publications and other materials and analyzing and resolving problems and referring questions with policy to supervisor(s).
- Maintains and coordinates appointment schedules calendars of activities workshops conferences and other functions related to department.
- Assists with development of program resources including Palm-based data collection tool and program database. Provides technical assistance to program staff on proper use of tools.
- Prepares and sends written communication to all new enrollees on a daily basis including tracking new families and data entry for new enrollees in a complex data-tracking system.
- Maintain the workflow to insure that project deadlines are met.
KNOWLEDGE SKILLS AND ABILITIES REQUIRED:
- Associates degree plus minimum three (3) years experience in secretarial or technical field preferably in the educational or business-related environment; requires proven expertise in secretarial and administrative assistant functions.
- High level of computer and basic desktop publishing or graphic design skills required for the preparation of proposals presentations reports budgets illustrations and record keeping systems with advanced proficiency with a PC in a variety of software programs including Microsoft Word Microsoft Office Power Point ClarisWorks etc. and proficiency and experience with the Internet required. Previous database PowerSchool MI Teaching strategies is preferred.
- Requires high level of communication and interpersonal skills to interact effectively with administrators peers constituent district staff and the general public.
- Ability to meet deadlines to concentrate and pay close attention to details to organize prioritize and work independently and cooperatively as well as schedule and produce work in a timely manner.
- Must be able to maintain flexible scheduling for the needs of the community
Salary: Grade 4 Step 1-3 ($23.39 - $25.71/ hourly)
Benefits: Robust benefit package includes full medical dental and vision insurance; generous paid sick and personal days; State of Michigan School Employment retirement program; Kent ISD is a participating employer for the Public Student Loan Forgiveness program (PSLF/ SAVE plan) for eligible Federal student loans.
Please note due to the large number of applications we are unable to attend to e-mail or telephone inquiries on application status.
The final candidate for this position will be required (at their cost) to furnish Kent Intermediate School District with a current Michigan State Police and FBI criminal records LiveScan check prior to our recommendation to hire.
The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties responsibilities or requirements. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the School Board may be considered. The requirements listed above are representative of the knowledge skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The District does not discriminate on the basis of race color national origin ethnicity religion sex (including gender identity or expression sexual orientation pregnancy childbirth or a related condition) age height weight familial status marital status military service veteran status genetic information disability or any other legally protected basis and prohibits unlawful discrimination including harassment and retaliation in any education program or activity that it operates including in admission and employment. The Coordinator for Title IX Section 504 the Age Discrimination Act and Title II is: Dave Rodgers Assistant Superintendent of Human Resources
Required Experience:
Unclear Seniority
Employment Type
Full-Time
