Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Summary:
Provides full suite of administrative support using independent judgment to determine priority and sensitivity for multiple executive level managers including board committees under the direction of executive leader and Assistant to Chief Executive Officer.Job Description:
The Work
As the Executive Assistant you will provide high-level support to the Chief Officers ensuring the smooth and professional management of their daily business activities.
You will
Oversee day-to-day operations of the Chiefs offices acting as the primary point of contact for internal and external stakeholders.
Draft prepare and distribute confidential personnel financial operational and board committee correspondence reports and other communications.
Receive and screen visitors and telephone calls in a professional polished manner exercising sound judgment in prioritizing matters.
Coordinate and maintain complex calendars scheduling meetings conferences travel arrangements and special events.
Anticipate needs by preparing background materials agendas presentations and follow-up documentation.
Manage special projects as assigned including research reporting forecasting
and conflict resolution.
Foster relationships across departments and external partners while upholding the highest level of confidentiality.
You Have
35 years of administrative experience including at least 2 years supporting executives (Executive Assistant Office Manager or comparable role required).
Strong written and verbal communication skills with the ability to draft professional correspondence and reports.
Proven ability to manage multiple priorities and deadlines with accuracy discretion and attention to detail.
Advanced proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint) and adaptability to new software tools.
Excellent organizational skills resourcefulness and a proactive approach to problem-solving.
Bachelors degree preferred; equivalent experience considered.
You Get
The opportunity to work alongside senior leaders and play a critical role in advancing the organizations mission and priorities.
A dynamic work environment where your skills in organization communication and confidentiality directly support executive decision-making.
Exposure to board-level operations strategic initiatives and cross-departmental collaboration.
A professional setting where initiative discretion and excellence are recognized and valued.
Scheduled Weekly Hours:
40Scheduled Work Shift:
Job Exempt:
YesBenefits:
Supporting all aspects of our employees wellness physical emotional and financial is a critical component of being a great place to work. With the wide range of benefits and programs available employees have the resources they need to be well at every stage of life and plan for the future.
Physical Wellness:
- We offer quality health dental and vision benefits and wellness programs and resources to provide employees access to resources for a healthy lifestyle and help manage health care costs.
- Employees have access to industry-leading leave for new parents.
- A generous earned time plan is offered to all employees - We believe employees need and deserve time away from work to observe holidays be with family go on vacation or simply take care of themselves.
Emotional Wellness:
When life gets challenging employees have access to our Employee Assistance Program for employees and anyone in their household.
Financial Wellness:
- An employee discount program is available to all employees for services provided by MaineGeneral Medical Center.
- Tuition Reimbursement is available to all employees to further develop skills and career.
- We offer eligible employees up to 2% of eligible pay in 403(b) company-matching contributions plus another 2% in the 401(a) retirement income plan.
- Three insurance plans are available to protect your family from the sudden loss of income in the event of your death terminal illness or serious injury from accident.
- We offer both short-term and long-term disability insurance to replace a portion of your income if you become disabled and cannot work for a period of time.
Career Mobility:
Helping our employees develop their skills and grow their careers is critical to how we retain our talent and sustain our business. We do this by offering our teammates a variety of leadership-supported programs and learning and development resources for every stage of their professional development. We know that our employees are our most valuable resource theyre how we grow our business and care for our community.
Equal Opportunity Employer M/F/Vet/Disability Assistive technologies are available. Application assistance for those requesting reasonable accommodation to the career site is available by contacting HR at .
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
MaineGeneral Health is a comprehensive non-profit system with the mission of enhancing, every day, the health of the people of the greater Kennebec Valley.
