Director, Payment Reconciliation & Ledgering

Make your impact within a rapidly growing Fintech Company

The finance function of a major FinTech firm is no longer merely a back-office cost center but a core competitive advantage. At the heart of this capability is a pivotal hybrid leader: the Director of Payment Reconciliation and Ledgering. This role offers an exciting opportunity to shape the future of payment operations at BILL a leader in financial automation software.

Based in San Jose CA or Draper UT this Director will lead a team responsible for the accurate and timely reconciliation of all incoming payments from payers and outgoing payments to receivers. This critical function ensures the integrity of financial reporting specifically for funds held for customers and corresponding customer deposit liabilities. BILL serves over 400K businesses and processes over $75B (30 million transactions) in quarterly payment volume through a variety of complex payment products. The ability to drive timely and accurate reconciliation is paramount to our continued growth and the seamless delivery of BILLs payment services. This role will be a key leader in the implementation of new systems and processes driving significant automation and efficiency throughout the entire payment reconciliation and ledgering lifecycle.

The ideal candidate will have extensive experience directing multi-billion dollar payment reconciliation and ledgering processes across a diverse range of payment methods including check ACH wire international real-time payments and card acquiring/issuing. They will possess a deep understanding of financial controls regulatory requirements and best practices in payment operations.

Responsibilities

• Oversee and manage a high-performing team of several payment reconciliation specialists ensuring accurate and timely reconciliations of various bank and payment processor accounts.
• Strategically partner with accounting product engineering and treasury teams to design develop and implement a robust new reconciliation and ledgering infrastructure.
• Proactively evaluate and identify gaps in current reconciliation processes collaborating with accounting product engineering treasury and payment operations to drive impactful changes that enhance accuracy and speed.
• Champion innovation by identifying and implementing opportunities where automation or AI can significantly drive efficiencies in the recording reconciliation and reporting of all payment activity.
• Collaborate closely with product and engineering teams in the design and implementation of new payment products and enhancements to existing payment offerings ensuring reconciliation considerations are integrated from inception.
• Develop and implement strong internal controls over the payment reconciliation and ledgering processes to mitigate financial risks.
• Analyze large datasets to identify reconciliation discrepancies trends and potential issues providing insightful recommendations for resolution.
• Manage month-end and quarter-end close processes related to payment reconciliation and ledgering ensuring all relevant financial data is accurately reflected.
• Develop SLAs for completing reconciliations and resolution of discrepancies

Regulatory Reporting & Audit Support:

• Support the BILL compliance team with accurate and timely reporting to regulatory bodies (e.g. MTL).
• Provide comprehensive support for regulatory examinations and financial statement audits including preparing documentation and responding to inquiries.

Leadership & Systems:

• Lead mentor and develop a high-performing payment reconciliation and reporting team fostering a culture of accountability innovation and continuous improvement.
• Identify evaluate and implement cutting-edge tools and technologies to automate repetitive tasks and enhance team productivity.
• Collaborate effectively with Product and Engineering teams to enhance data quality within core platforms directly supporting automation and innovation initiatives.
• Act as a trusted advisor within the controllership function providing expert guidance on payment reconciliation and ledgering matters.

Wed love to chat if you have:

• Bachelors degree in Finance or Accounting
• 10 years of progressive experience working in accounting and/or reconciliations with a significant portion in a leadership capacity.
• Demonstrated experience within FinTech payments or financial institutions specifically with a high volume and velocity of payments across multiple payment methods.
• Deep understanding of payment processing systems ledgering systems and payment types (e.g. ACH Wire Check Cards RTP Cross-border).
• Advanced proficiency with Excel and Google Sheets for data analysis and reporting.
• Exceptional analytical and problem-solving skills with a proven ability to identify root causes and implement effective solutions.
• Excellent written and verbal communication skills with the ability to articulate complex financial concepts clearly and concisely to diverse audiences.
• Proven ability to document complex process flows and propose impactful improvements.
• Proven leadership experience with the ability to manage motivate and develop a high-performing team.
• Experience with Blacklines transaction matching module is a plus.