Clerk II (Payroll) - Treasurer - 2
Clerk II (Payroll) - Treasurer - 2
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Job Description
General Summary:
Receives money coming into the county records transactions and makes receipts; prepares reports; processes vendor information; ensures that vendors are paid in a timely manner; assists payroll manager in processing of biweekly payroll; maintains Hotel Occupancy records; maintains Bail Bond Surety Coupons records; and maintains inventory of departmental office supplies.
Essential Duties:
Receives and processes payment authorizations and purchase orders including date stamping all documents issuing vendor numbers scanning originals and copies of the documents and entering data into the computer; Checks the data entries of other Accounts Payable Clerks to verify that vendor information is accurate in the computer system; Posts payments on computer system and prints stuffs and mails vendor checks; Prepares and runs various reports related to accounts payable transactions; Matches remittance information to vendor checks; Performs various accounts receivable functions including accepting payments from county departments and the public issuing receipts and preparing and making daily deposits; Makes copies of checks received and maintains records; Maintains and updates database of vendor records; Researches vendor & department questions about payment history; Verifies and processes 1099s and other tax information; Record Management; Assists Payroll Manager in all aspects related to processing biweekly payroll such as verifying timesheets are entered properly ensuring employees are compensated correctly resolving any payroll discrepancies and assisting employees to enter information into Oracle; Maintains records of all Hotel and Short Term Rental Hotel Occupancy Taxes; Works with Sheriffs Office to track Bail Bond Surety Coupons used and refunded for State Reporting; Processes mail; Makes sure CDs for collateral from Bail Bondsmen are made out correctly and processes paperwork for Auditors to update collateral in system; Maintains inventory of office supplies including generating requisitions and purchase orders verifying receipt of ordered goods and finalizing purchase order for vendor payment; Maintains Unclaimed Funds; Answers the telephone as needed provides information and takes messages.
Other Duties as assigned.
Supervision
Received: County Treasurer
Given: This is a non-supervisory position.
Education
Required: High school graduation or its equivalent.
Preferred:
Experience
Required: At least two years of experience; or any equivalent combination of education and experience which provides the required knowledge skills and abilities.
Preferred:
Certificates Licenses Registrations
Required: None.
Preferred:
Physical Demands
Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit; use hands to finger handle or feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 25 pounds such as large books. Specific vision abilities required by this job include close vision and ability to adjust focus.
Knowledge Skills & Abilities
Typical: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Basic bookkeeping practices; computers; and standard office practices and procedures. Use computer applications such as spreadsheets word processors and databases; operate standard office equipment including copy and fax machines and 10-key calculators; read analyze and interpret payroll related policies and personnel policies and procedures; communicate effectively both orally and in writing; and perform basic arithmetic calculations.
Work Environment
Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job the employee is constantly required to work under time pressures to meet deadlines; the employee must frequently change tasks perform multiple tasks simultaneously and work closely with others as part of a team. The noise level in the work environment is usually moderate.
Employment Type
Full-Time
