Document Control Specialist

Overview:

• Under general supervision is responsible for supporting Records Management with established processes. The ideal candidate will have a strong background in data analysis data processing and advanced Excel spreadsheet formula experience as well as PowerBI. This role will involve analyzing large datasets creating detailed reports and providing actionable insights to support business decisions.
• Occasional support of pickup delivery of retrieved records and sending offsite the records for departments. Ensuring chain of custody is followed and maintain the confidentiality of records as well as updating the location of records in the system. Provide support prepping and quality checking records as required.
• Verifying and documenting records stored by following established cataloging system.

Responsibilities:

• Assists with digitizing retrieving and working closely with Department Records Representatives to retrieve and store department records.
• Assists with physical records management by ensuring inventory accuracy analyzing large datasets and support the disposal process of records eligible for destruction
• Develop and maintain complex Excel spreadsheets including advanced formulas pivot tables and macros.
• Provide support / guidance for delivery and pick-up of records with current vendors
• Must be able to manage their own project load multitask & prioritize accordingly
• Perform additional duties as assigned by supervisor

Qualifications:

• High School diploma or comparable work experience
• 3 years in a professional office environment
• Analytical skills and ability to use O365 for data analysis and research
• Ability to meet deadlines and understand time issues
• Ability to prioritize and work with co-workers supervisors and customers
• Ability to resolve customer issues and take responsibility for work performed
• Knowledge of records software systems scanners filling storage and disposal procedures
• Expert proficiency in computer skills especially when using records tracking system or quick retrieval filling & storage of files
• Proficient in MS Excel Pivot Tables Formulas etc...
• Good communication skills (written read and verbal)
• Physical Activity required including bending reaching lifting and prolonged periods standing May lift and/or move up to 50 pound