BUSINESS SERVICES SPECIALIST, University Libraries
BUSINESS SERVICES SPECIALIST, University Libraries
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Job Description
The Boston University Libraries seek a Business Services Specialist to support the librarys financial and administrative operations by managing vendor payments payroll processing expense reporting and student employment systems. This role ensures accuracy and compliance across financial transactions maintains up-to-date records and reports and provides training and guidance to staff on university systems and policies. The Business Services Specialist collaborates with internal and external stakeholders to resolve issues improve workflows and support budget management.
The Business Services Specialist will:
- Process orders and vendor payments for BU Libraries ensuring invoices have proper approvals are accurate and include necessary documentation. Remit payments both within and outside of Ariba the Universitys ordering system maintaining accurate records in BUs SAP accounting system SAC. Collaborate with vendors BU Payment Services and Library staff to resolve payment issues. Maintain financial data that is accurate current and aligned with the librarys accounting practices reconciling posted and pending transactions. Track reconcile and analyze order and contract data. Maintain regular financial reporting in support of budget management activities.
- Oversee the timesheet process in SAP for hourly staff and student employees ensuring submissions are accurate properly coded and approved on time. Communicate payroll schedules reviews timesheets for compliance with University policies and collective bargaining agreements and processes corrections as needed. Collaborate with the Director of Finance and other stakeholders to resolve any issues. Provide support to managers and supervisors for payroll procedures roles and responsibilities.
- Support library staff in using BUs JobX student employment systems by providing training guidance and resources. Serve as the primary liaison to the Student Employment Office and share updates with Libraries student employee supervisors. Develop local workflows process guides and a knowledge base tailored to Libraries practices. Track student employment spending identify discrepancies and ensure accurate payroll accounting and timely resolution of funding adjustments.
- Review Concur expense reports to ensure accuracy proper coding and compliance with University and local policies and practices. Support staff with expense submissions develop training materials and onboard new professional staff to the system. Collaborate with the Director of Finance to create reports and track spending trends and encumbrances. Flag anomalies and escalates issues as needed.
Required Skills
- Bachelors degree in related field.
- 3-5 years of relevant experience.
Preferred Qualifications:
- Familiarity with systems used by Boston University including ordering and vendor management system Ariba SAP SAP accounting system SAC employee expense report system Concur and student employment system JobX.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color natural or protective hairstyle religion sex age national origin physical or mental disability sexual orientation gender identity genetic information military service pregnancy or pregnancy-related condition or because of marital parental or veteran status. We are a VEVRAA Federal Contractor.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
