Program Assistant

Close Date:September 12 2025
NJ CSC Job Title & Code:80081 - Program Assistant (A)
Job Category:CWA full-time 35 Hour Workweek Non-Exempt
Class Code:16
Internal Salary Range:$51479.83 - $74754.23
External Salary Range:$51479.83 - $58462.15(Steps 1-4)

The internal salary range is used for applicants who are current NJ state employees with underlying classified status for promotional calculations who meet the requirements below. The external salary range is used for candidates who are not NJ state employees who meet the requirements below.

Position Summary:

The School of Nursing and Health Sciences Department of Public Health provides a service to students and community by educating individuals to attain excellence as public health professionals at the baccalaureate and masters levels as well as the certificate programs while promoting health and wellness at not only The College of New Jersey but the broader community. Faculty enthusiastically share their rich professional expertise engaging students in experiential learning through interactive pedagogy and participation in leadership opportunities including research conference networking global study intensive internships and mentoring.

Provides primary program assistance for the Office of the Department of Public Health which includes eight (8) full-time faculty 2 part time faculty 1 Clinical Specialist two (2) shared faculty (FT in School of Arts Communication; shared with Public Health in our school-one is .5 and other .25) 145 students and staff support.

Main Responsibilities:

• Serves as primary support for the Department of Public Health.
• Ensures smooth day-to-day operations and functions of the Department and its programs.
• Administrative support for Public Health major
• Manages courses rooms faculty student scheduling/registration department programs and events
• Provides appropriate services for faculty
• Maintains advisors list for students
• Maintains department files and databases for undergraduate programs and students
• Assists Chair and MPH Program Director with department responsibilities
• Adjunct Contracts and related
• Maintain course outlines and/or syllabi
• Maintains policies standards and other internal and external documents i.e. Bulletin Academic Policies etc.
• Supervises student worker work schedules
• Other duties assigned by Department Chair

Academic Department Support:

• Uses all operating systems: computers and supporting software (i.e. Microsoft Office PAWS Internet E- Mail Book-it etc.) to prepare correspondence technical and other reports manuals exams tests memos syllabi curriculum vitaes website maintenance and other departmental or educational materials.
• Work with Faculty Chair and Dean on accreditation reports: Council on Education for Public Health CEPH
• Plays a key role in tracking organizing and compiling accreditation data and documentation in coordination with faculty leads for CEPH reporting and site visits.
• Maintains department website and social networking systems: assists in the development and dissemination of departmental communications including newsletters social media content website updates and student outreach materials that align with public health communication standards.
• Data Systems and Management: Collects and synthesizes data from student enrollment course evaluations and internships to support departmental planning and reporting needs. Maintains accurate and accessible tracking systems
• Assists with the Department of Public Health events i.e. commencement and Public Health week. Coordinates logistics for department-hosted events such as Public Health Week student recognition ceremonies guest lectures and outreach initiatives. Develops timelines communications and works with internal and external partners to ensure successful implementation.
• Administrative support for Faculty Search Committee. Schedules interviews meetings with the Dean and Vice Provost and completes forms etc. Supports onboarding of new faculty and adjuncts by coordinating access to systems compiling orientation materials and ensuring a smooth departmental integration.
• Hires graduate assistants and student workers.
• Administrative support for the Assistant Dean i.e. schedule appointments external and internalPublic Health applications etc.
• Prepares forms and letters for public health graduates to be completed mailed and certified to accrediting agencies.

Communicates with students faculty campus community and outside community.

• Receives and assists visitors to School of Nursing and Health Sciences Public Health department as needed
• Assists Public Health majors minors and prospective students interested in applying to Public Health.
• Provides front-line support to students regarding enrollment issues registration holds and degree progress. Collaborates with faculty advisors to ensure students receive timely and accurate information related to academic planning and departmental policies.
• Handles routine requests for information related to Public health programs
• Backs up the school Administrative Office for phone coverage and special projects as needed

Manages and maintains budget as per Department Chair:

• Verify accuracy of all charges maintain adequate funds to meet all outstanding debt in each object code
• Monitor student worker hours and timesheets
• Responsible for verifying credit card charges
• Renews Department subscriptions and memberships etc.
• Purchase equipment and supplies as needed

Travel:

• Assists faculty and students with travel procedures and completion of forms

Works Independently:

• Given assignments with instructions and deadlines
• Prioritizes workload so that all assignments are completed in a timely manner
• Assigns duties to other office staff including student workers and graduate assistants

Required Qualifications:

• Ability to use all operating systems: computers and supporting software web management and social networking systems used by the college school and department.
• Effectively demonstrate job knowledge and ability to answer queries.
• Knowledge and skills contribute to the work of the unit.
• Ability to establish and maintain cooperative working relationships within department (students faculty staff) other offices or organizations whose functions impact assigned responsibilities.
• Ability to comprehend interpret and apply established laws regulations guidelines policies and procedures.
• Demonstrates cultural competency and sensitivity when interacting with students faculty and community members from diverse backgrounds in alignment with the values of public health practice.
• Strong interpersonal and communication skills both written and verbal.
• Ability to maintain confidentiality and discretion in professional environment.

Education and/or Experience:

• Graduation from an accredited college with a Bachelors degree or an Associates degree with two years experience or the equivalent is required.
• Experienced applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours are considered one year of college).
• Previous Office experience in a higher education institution or related is preferred.

Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship the applicant may not be eligible for the position.

Employer Qualifications:

• Final offer of employment is contingent upon the successful completion of a background check and reference checks.
• Residency Requirement:In accordance with the New Jersey First Act P.L. 2011 c.70 effective September 1 2011 new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.

About TCNJ:

The College of New Jersey (TCNJ) is a highly selective institution that is consistently recognized as one of the top comprehensive colleges in the nation. Founded in 1855 as the New Jersey State Normal School TCNJ maintains the eighth highest four-year graduation rate among all public colleges and universities. It is ranked by Money as one of the top 15 public colleges most likely to pay off financially and U.S. News & World Report rates it the No. 1 public institution among regional universities in the northeast.

Employee Benefits:

As a member of The College of New Jersey Community you will be a part of an exciting and rewarding public university career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health welfare and retirement benefits including:

• Comprehensive benefit plans covering medical dental and prescription plans
• Generous leave entitlements program and Energy Savings Program
• Employee and dependent Tuition Waiver and Reimbursement Program
• Pension retirement and deferred compensation plans group life insurance
• Employee Assistance Program (EAP)
• Employee affinity groups
• New Jersey State Employee Discount Program (Pet insurance cell phone plan discounts discounted amusement park tickets etc.)
• Access to extensive learning opportunities

To view a comprehensive list of benefits available to employees visit our Health Benefits Plans and Programs page to learn more!

Application Instructions

Qualified candidates should apply online and submit a letter of interest resume (CV) as well as the names and contact information for three professional references. Applications will be considered until a viable candidate is selected.

SAME Applicants

If you are applying under the New Jersey SAME program your supporting documents (Schedule A or B letter) resume (CV) as well as the names and contact information for three professional references by the closing date listed above to: . For more information on the SAME program visit their website at: email: or call CSC at: .

The College is committed to fostering a welcoming and inclusive campus community that respects and uplifts individuals from all backgrounds. We value the varied perspectives experiences and talents of all members of our community and strive to create an environment where everyone has equitable access to opportunities for success. As an equal opportunity employer we comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. We encourage applications from individuals whose lived experiences and professional interests align with our institutional mission of academic excellence access and integrity.