Executive Assistant, Supply Chain Optimization Technologies (SCOT)
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Posted on:
30+ days ago
Vacancies:
1 Vacancy
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Job Summary
The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced exciting and growing organization. We are looking for someone to support a Vice President on our Supply Chain Optimization Technologies (SCOT) team in Bellevue Washington.
Every time a customer places an order on we make a promise to deliver it quickly. Supply Chain Optimization Technologies (SCOT) is the organization behind our ability to make that promise to get customers what they need when they need it and at a great price. We use advanced techniques and technologies including machine learning and data science to predict demand forecast inventory needs and select suppliers. SCOT works on some of the worlds most complex supply chain challenges at Amazon scale. We understand inventory availability for the millions of items on Amazon compute accurate delivery expectations for customer orders and monitor fulfillment network changes to inform delivery updates and optimizations. When customers place orders our systems use real-time large-scale optimization techniques to optimally choose from where to ship and how to consolidate multiple orders. This helps customers get their shipments within the promised timeframe and in an efficient manner.
This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars planning and organizing events of all sizes and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
Key job responsibilities
-Lead a team of EAs across the organization and partner teams lending support and providing guidance to them
-Work closely with the leadership team to provide seamless support to the group.
-Management of complex calendars and scheduling meeting prioritization large scale meeting coordination.
-Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international as well domestic travel process.
-Organize execute and assist with team activities and logistics (staff meeting agendas all-hands meetings quarterly on-sites/off-sites and team social events).
-Tracking and helping drive completion of key deliverables and following up on outstanding action items.
-Completing expense reports maintaining schedules plan and coordinate events & ordering supplies for the team.
-Exceptional written verbal and interpersonal communication skills.
-Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
A day in the life
5 days/week in-office requirements
About the team
Amazon Supply Chain Optimization Technologies (SCOT) works on some of the worlds most complex supply chain challenges at Amazon scale. We understand inventory availability for the millions of items on Amazon compute accurate delivery expectations for customer orders and monitor fulfillment network changes to inform delivery updates and optimizations. When customers place orders our systems use real-time large-scale optimization techniques to optimally choose from where to ship and how to consolidate multiple orders. This helps customers get their shipments within the promised timeframe and in an efficient manner.
- 8 years of senior level leadership support experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with C-level executive calendar management
- Bachelors degree
- Experience managing teams
- Experience working in a matrixed organization
- Ability to work effectively with minimal supervision
- Demonstrated ability to design and improve processes
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $88800/year in our lowest geographic market up to $176000/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge skills and experience. Amazon is a total compensation company. Dependent on the position offered equity sign-on payments and other forms of compensation may be provided as part of a total compensation package in addition to a full range of medical financial and/or other benefits. For more information please visit This position will remain posted until filled. Applicants should apply via our internal or external career site.
Every time a customer places an order on we make a promise to deliver it quickly. Supply Chain Optimization Technologies (SCOT) is the organization behind our ability to make that promise to get customers what they need when they need it and at a great price. We use advanced techniques and technologies including machine learning and data science to predict demand forecast inventory needs and select suppliers. SCOT works on some of the worlds most complex supply chain challenges at Amazon scale. We understand inventory availability for the millions of items on Amazon compute accurate delivery expectations for customer orders and monitor fulfillment network changes to inform delivery updates and optimizations. When customers place orders our systems use real-time large-scale optimization techniques to optimally choose from where to ship and how to consolidate multiple orders. This helps customers get their shipments within the promised timeframe and in an efficient manner.
This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars planning and organizing events of all sizes and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
Key job responsibilities
-Lead a team of EAs across the organization and partner teams lending support and providing guidance to them
-Work closely with the leadership team to provide seamless support to the group.
-Management of complex calendars and scheduling meeting prioritization large scale meeting coordination.
-Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international as well domestic travel process.
-Organize execute and assist with team activities and logistics (staff meeting agendas all-hands meetings quarterly on-sites/off-sites and team social events).
-Tracking and helping drive completion of key deliverables and following up on outstanding action items.
-Completing expense reports maintaining schedules plan and coordinate events & ordering supplies for the team.
-Exceptional written verbal and interpersonal communication skills.
-Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
A day in the life
5 days/week in-office requirements
About the team
Amazon Supply Chain Optimization Technologies (SCOT) works on some of the worlds most complex supply chain challenges at Amazon scale. We understand inventory availability for the millions of items on Amazon compute accurate delivery expectations for customer orders and monitor fulfillment network changes to inform delivery updates and optimizations. When customers place orders our systems use real-time large-scale optimization techniques to optimally choose from where to ship and how to consolidate multiple orders. This helps customers get their shipments within the promised timeframe and in an efficient manner.
- 8 years of senior level leadership support experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with C-level executive calendar management
- Bachelors degree
- Experience managing teams
- Experience working in a matrixed organization
- Ability to work effectively with minimal supervision
- Demonstrated ability to design and improve processes
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $88800/year in our lowest geographic market up to $176000/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge skills and experience. Amazon is a total compensation company. Dependent on the position offered equity sign-on payments and other forms of compensation may be provided as part of a total compensation package in addition to a full range of medical financial and/or other benefits. For more information please visit This position will remain posted until filled. Applicants should apply via our internal or external career site.
Key Skills
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About Company
AmaZone Cafe it is a very cosy place, focus on healthy food, where you can delight with your friends and family and try the best Acai, the famous brazillian fruit.
