Office Manager
Office Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
W&Ls Lifelong Learning program offers a wide range of opportunities to engage discover and connect. Alumni College features 35 in-depth academic programs on campus each July along with three weekend seminars held during the academic year. The W&L Travel Program hosts 1214 educational journeys annually both within the U.S. and abroad. W&L at Home delivers dynamic virtual offerings including a podcast series webinars and a book club. Together these programs invite alumni parents and friends of the university to share in meaningful enriching experiences that strengthen lifelong connections to the W&L community.
Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn work and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.
Essential Functions:
- Assists the Director with annual budget preparation. Monitors budgetary accounts throughout the year and makes recommendations as appropriate. Pays bills prepares invoices and processes expenses. Manages the Directors receipts for Workday processing.
- Manages the offices communication flow with constituents participants colleagues and partners. Serves as the first point of contact for office and directs inquiries within the team as appropriate.
- Manages workflow for Lifelong Learning publications including the catalog.
- Compiles and distributes program materials for Law & Literature Alumni College weekend seminars and website materials.
- Coordinates accreditation for programs as required.
- Coordinates scheduling meal plans housing hospitality information meals and room assignments for Alumni College and all weekend seminars. Fields and satisfies questions from program participants about these logistics.
- Facilitates training adoption and application of Slate Monday and Qualtrics platforms for survey creation workflow management data entry and data analysis. Imports and exports constituent data and lists to and from Slate.
- Produces reports for tour operators (e.g. Travel Reports mailing lists registration data) and procures trip information and brochures from operator partners.
- Coordinates with Special Events Housing Facilities and other offices to execute on-campus programs including day-of staffing and logistics (work orders catering event manager room setup marketing contracts).
- Plans Family Adventure programming.
- Hires trains and supervises student workers.
- Provides program hosting support for the Director and Associate Director of Lifelong Learning.
- Supports the Director in designing and implementing virtual Book Club events.
- Other related duties as assigned.
Work Schedule: Monday - Friday 8:30 - 4:30 with some evening and weekend work hours required in support of Lifelong Learning programming.
Minimum Pay: $24.50 Pay Commensurate with Experience
Minimum Qualifications:
- High school diploma or equivalent is required. Three to five years of administrative support or event coordination experience or a combination of experience and education for which similar skills would be required.
- Demonstrated experience with event planning and/or complex travel planning in an academic non-profit or corporate setting is preferred.
- Ability to think creatively and work independently efficiently accurately with great attention to detail. Must have the ability to exercise good judgment in a variety of situations.
- Excellent interpersonal and customer service skills.
- Excellent written and verbal communication skills and strong organizational capabilities.
- Proficiency with Microsoft Word Excel Access PowerPoint Publisher and Outlook is required and experience with Box is preferred as well as the ability to learn new applications and software.
- Experience with CaterTrax 25Live or Workday preferred.
- Must be available to work some weekend and evening hours when the office is hosting on-campus programs.
Application Materials: Review of applications will begin immediately and continue until the position is filled. Please upload a resume and cover letter are required with your application. You will be asked to provide names and contact information for three professional references.
Physical Requirements:
Fingering: Picking pinching typing or otherwise working primarily with fingers rather than with whole hand or arm as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Repetitive motions: Making substantial movements (motions) of the wrists hands and/or fingers.
Working Conditions: The worker is not substantially exposed to adverse environmental conditions.
Types of Work: Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Position Type:
Washington and Lee is an Equal Opportunity Employer seekingcandidates committed to high standards of scholarship performance professionalism and to a welcoming campus community. Job description requirements are representative but not allinclusive of the knowledge skill and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Required Experience:
IC
Employment Type
Full-Time
