Sheriff Record Specialist - Records and ID
Sheriff Record Specialist - Records and ID
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Job Description
Posting Date
09/05/25Application Deadline
09/08/25Pay Range
Min - 1st Quartile - Mid - Max$19.75 - $22.44 - $25.13 - $30.50
Job Type
UnclassifiedDepartment
SheriffAbout the Position
Now is your chance to join the Maricopa County Sheriffs Office as a Records this role high importance is placed on ensuring public trust and confidence by providing services that are prompt efficient and delivered by an individual who considers the impact of their actions on an individual team organizational and public service level.
The Sheriffs Record Specialist provides critical statutorily mandated access and verification services through the maintenance of a central repository of criminal arrest warrants and other court sanctioned injunctions for Maricopa County. This substantial responsibility requires a Records Specialist to have a strong work ethic and be committed to quality customer service and attention to detail in order to ensure documents are handled properly and timely. Errors may result in liabilities which include but are not limited to loss of life or financial liability for wrongful arrest. Accuracy in the Record Specialists proper validation of warrant entries is required so warrants are not removed from the National Crime Information Center (NCIC) database.
About the Maricopa County Sheriffs Office
Do you possess integrity strong interpersonal skills and do you have a desire to serve your community We are seeking passionate individuals to join our team with a variety of openings for Civilian Detention and Sworn personnel. The Maricopa County Sheriffs Office (MCSO) invites you to become part of Arizonas leading law enforcement agency where we come together as a team to support and provide public safety.
Position Qualifications
We recognize your time is valuable so please apply if you meet the following required qualifications:
Education
- High School diploma or GED
Experience
- Two (2) years of experience performing office administrative and clerical duties.
OR
Combined education and experience qualifications
- Post-secondary education may substitute for the required experience on a year-for-year basis.
Other requirements
- Candidates selected to move forward in the selection process must be able to type a minimum of 30 words per minute as demonstrated by a typing test certification from a government agency an employment agency a college a vocational school or a public school system.Certificates obtained from typing sites available on the Internet are not acceptable for verification of typing speed.
- In order to be considered for employment with the Maricopa County Sheriffs Office successful candidates must not have a revoked or suspended drivers license.
- Training that may be provided on-the-job: FEMA NIMS IS100 and 700; Safety; Payroll; PREA.
- Prior to hiring the Sheriffs Office requires that all candidates pass an extensive background review.
Our Preferred Candidate has
- Experience processing law enforcement legal or court records.
Compensation is more than a salary with MCSO:
- Growth and stability since 1871
- Choice of three medical plans starting as low as $70/month
- Holidays 10/year 1 personal day
- Enrollment in Arizona State Retirement System
- Paid sick and parental leaves (birth/adoption)
- 10% discount at KinderCare facilities in the Valley and upcomingMCKids Club to serve County employees and their families exclusively
- MCSO Mentoring program to provide personal and professional growth opportunities for all employees
- Access to free County gyms
- Learn more at Benefits Overview
Essential Job Tasks
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
- Maintains and updates of the Sex Offender Registration system including but not limited to entering data within ten days of conviction or entrance into the county fingerprinting and photographing subjects; making notification to the law enforcement agency of jurisdiction; and address changes within three days.
- Updates and maintains the NCIC database including but not limited to: the immediate update of records (not to exceed three days) regarding stolen vehicles guns missing persons stolen license plates.
- Confirms NCIC available 24/7 as to the validity of warrants 10 minutes for urgent requests; 60 minutes for routine requests.
- Clears NCIC warrants when the record is no longer valid.
- Trains NCIC functionally test and affirms terminal operator proficiency to assure compliance with Federal Bureau of Investigation (FBI) CJIS policy and regulations.
- Records and reports all information on stolen and recovered vehicles to the Department of Public Safety (DPS).
- Documents and provides Maricopa County Department of Transportation (MCDOT) with copies of traffic accident reports.
- Notifies the victim of the arrest date and time of the subjects initial appearance in court.
- Notifies victims and responsible law enforcement agencies of impending incarceration.
- Provides information to DPS and update files concerning crimes that manifest evidence of prejudice (hate crimes).
- Supplies DPS Central Repository such information as necessary to operate the Uniform Crime Reporting (UCR) program.
- Fingerprints and provides ID badges for the Ordinance for Adult Oriented Businesses and Adult Service Providers.
- Orders expunging records for wrongly arrested or indicted persons.
- Notifies persons of summons and report to Grand Jury Exhibits daily by noon of summonses served so records can be unsealed.
- Provides customer service to the public via telephone and at the service counter.
- Maintains multiple filing systems including card indexes.
- Researches and analyzes records and files for criminal data to include the Records Management System (RMS).
- Processes all requests for reports: copies indexes distributes microfilms and runs dispatch.
- Maintains and logs daily statistical reports; code reports according to FBI UCR procedures.
- Processes Public Records Requests.
- Retrieves data from microfilm; verifies and data entry.
- Prepares warrant worksheets; assigns active warrants; purges expired warrants etc.
- Confirms clears cancels modifies all warrants and distribute by fax; sorts and logs Grand Jury warrants and summonses.
- Distributes and processes canceled warrants.
- Replies to Hot File confirmations; enters into NCIC; annual Hot File validation.
- Sends and receives teletypes.
- Sends teletypes enters NCIC and creates wanted bulletins for escapes.
- Researches and identifies inmates in all MCSO jails and distribute notices.
- Maintains daily statistical reports.
- Research/updates/corrects booking data and criminal history in the Sheriffs Inmate Electronic Data (SHIELD).
- Provides fingerprinting services to the general public.
- Receives monies and issues receipts.
- Operates the automated mug shot system.
- Be present at work site to perform assigned tasks at the times and dates scheduled and/or assigned by the supervisor.
Working Conditions
Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such in order to accommodate a disability or limitation the essential job tasks may be performed in ways other than described on these pages.
Work occurs primarily indoors working in MCSO jail facilities with various staff and all classifications of inmates.
May be required to work in close proximity to inmates/sex offenders. The Sheriffs Office is a 24/7 operation; which requires the ability to work rotating shifts weekends and holidays with the potential for rotating days off.
Work environment
- Indoors
- Rarely outdoors in temperatures above 90 degrees or below 40 degrees
- Constantly in confined areas.
- Frequent high noise level.
- Frequent bright lighting
- Rarely exposed tochemical/fumes smoke/dust and wet/damp areas
- Rarely using stairs or ladders unprotected heights
- Rarelydim lighting
- Rarely exposed to contagious diseases.
Physical environment
- Sitting standing and walking
- Driving a vehicle
- Speaking hearing seeing and reading
- Distinguishing colors
- Bending kneeling and reaching
- Twisting climbing crouching
- Wearing protective gear
- Precise dexterity
- Lifting floor to waist twenty (20) pounds
- Lifting waist to shoulder of twenty (20) pounds
- Lifting shoulder to overhead of twenty (20) pounds
- Carrying a weight of twenty (20) pounds for a distance of 10 feet
- Pushing/pulling a weight of twenty (20) pounds for a distance of 10 feet
Social environment
- Handling high volume of work
- Accuracy and attention to detail
- Teamwork and working in close physical proximity with others
- Frequent interruptions
- Handling multiple or complicated tasks frequently changing tasks and unscheduled tasks
- Working under deadlines or time pressures to complete tasks
- Concentration/vigilance
- Working in a team environment
- Working in close proximity with others
- Public contact
- Conditions may rarely emergencies traumatic subject matter dangerous environment decision making isolation and overtime/rotating shifts.
Knowledge Skills and Abilities
Knowledge of
- Administrative and clerical procedures and systems such as word processing managing files and records transcription and other office procedures and terminology
- Data entry equipment and office practices and procedures
Skill in
- The operation office equipment including but not limited to typewriter dictation or transcribing equipment calculator fax machine printer/copier and computer terminal
- In giving full attention to what other people are saying taking time to understand points being made asking questions as appropriate and not interrupting at inappropriate times
- Verbally communicating with others to convey information effectively
Ability to
- Accurately prepare and maintain records files and report
- Speak to different audiences including supervisors coworkers and the public
- Write in a clear concise and organized manner using the most suitable format for the material and audience
- Exercise judgment and care in supplying information from files and records.
- Prepare statistical reports
- Establish and maintain constructive and cooperative working relationships with individuals from the public and all levels of the organization
SELECTION PROCEDURE:
The hiring authority will select the successful candidate based on departmental needs.
All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.
Typically successful candidates are hired at a salary rate up to midpoint of the range based on applicable experience internal equity and budgetary allowances.
Selection Procedure
Only the most qualified candidates will be considered
Consideration will only be given to candidates who submit online applications
Candidates will be contacted primarily through email and their Workday online application profile
Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy including drug and alcohol testing requirements for positions designated as safety-sensitive
Maricopa County is an equal opportunity employer.
Apply Now!
Required Experience:
Unclear Seniority
Employment Type
Full-Time
