Engineering Office Coordinator
Engineering Office Coordinator
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Job Description
Location
Omni Tempe Hotel at ASU
Located at the corner of University and Mill Omni Tempe Hotel at ASU amplifies Tempes revitalized downtown area and brings some of the largest conference and meeting space to the city. The hotel features 330 guest rooms four dining outlets a spacious pool deck retail and almost 36000 square feet of indoor and outdoor meeting space along with expansive views of the ASU campus and the Tempe cityscape. We are building an amazing team that focuses on creating incredible guest experiences. Join us and be a part of something special!
Job Description
The Engineering Office Coordinator plays a vital role in supporting the hotels Engineering (Facilities/Maintenance) Department. This position ensures smooth daily operations through strong administrative organizational and communication skills. The ideal candidate will be detail-oriented service-minded and comfortable working in a hospitality environment while supporting both the department leadership and cross-functional hotel teams.
Responsibilities
Follow office workflow procedures to ensure maximum efficiency and accuracy.
Maintain departmental files records and effective filing systems.
Provide administrative support to Engineering leadership and other departments including scheduling meetings redirecting calls and disseminating correspondence.
Greet and assist visitors and vendors upon arrival to the Engineering office.
Monitor departmental expenditures and support office contract management (e.g. service agreements vendor documentation).
Perform basic bookkeeping activities including invoice tracking coding and updating accounting systems.
Track manage and order office supplies and inventory to ensure consistent availability.
Assist in vendor relationship management and coordination of service providers.
Partner with the Engineering team to support property-wide maintenance initiatives and departmental communications.
Qualifications
Previous experience as an office coordinator administrative assistant or similar role required.
Hospitality or customer service background preferred.
Knowledge of basic bookkeeping principles and office management systems/procedures.
Proficiency in Microsoft Office Suite; experience with hotel systems such as Kronos Birchstreet Synergy and Concur a plus.
Strong organizational multitasking and prioritization skills.
Excellent communication and interpersonal abilities with a professional demeanor.
Ability to maintain confidentiality and handle sensitive information with discretion.
Reliable adaptable and able to work independently and as part of a team.
Move bend lift carry push pull and place objects of moderate to heavy weight without assistance. Stand or walk for an extended period or for an entire work shift.
Responds quickly to sounds. Moves safely over uneven terrain. Identify and respond to dangerous situations. Safely climb ladders while carrying moderate to heavy weight. Wear personal protective equipment when required.
Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Posterand the following link is theOFCCPs Pay Transparency Nondiscrimination policy statement
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position please send an email to.
Required Experience:
IC
Employment Type
Unclear
