Financial Services Coordinator (Administrative Support Coordinator II)

Job Title

Financial Services Coordinator

Classification

Administrative Support Coordinator II

AutoReqId

551126

Department

Associate Vice President of Financial Services

Division

Vice President Administration and Finance

Salary Range

Classification Range $4058 - $6653 per month

(Hiring range depending on qualifications not anticipated to exceed $4058 - $4707 per month)

Appointment Type

Temporary

Time Base

Full Time

Work Schedule

Monday Friday 8:00 AM 5:00 PM; This is a temporary position to end on or before June 30 2026 with a possibility of renewal on an annual basis if funds and/or program needs exist.

About CSUF

Standing on 241 acres in the heart of Southern California the University was founded in 1957 and has grown into a population of over 40000 students. As Titans we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate while responding to Californias revolving work force needs. At Cal State Fullerton we strive for continual improvement of students staff faculty and administrators through orientations training programs and professional development opportunities. As part of the Titan Community you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana the Arboretum and Botanical Garden at Cal State Fullerton cultural events and performances in the Clayes Performing Arts Center Cal State Fullerton Athletics sports events Titan Recreation Center and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students faculty staff and administrators who uphold values of inclusive excellence free speech and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the Universitys mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

The Division of Administration and Finance serves as the backbone of the CSUF campus managing a wide array of operations from maintaining and enhancing university buildings and grounds to providing important business support services. Campus beautification classroom improvements and technological advancements continue to be a priority as we enhance the learning environment and facilities. It is the mission of the Division to provide customer-focused administrative support and steward our physical and financial resources to fulfill the universitys mission and support student success. Partnership with our diverse campus community and its many stakeholders are important in helping our operations provide excellent customer service and results. We seek an exceptional individual to join our team as the Financial Services Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active energetic mind characterized by highly ethical practices and a commitment to diversity openness flexibility integrity.

Under general direction the Financial Services Coordinator is responsible for performing a broad range of program coordination technical operational analytical and customer service functions with an emphasis on the coordination evaluation and analysis of financial transactions reconciliation packages and follow-up and application of relevant policies and procedures. Provides essential operational and technical support to department management and staff within Contracts and Procurement e-Business Accounts Payable and Travel Operations in addition to providing excellent customer service to Academic Affairs colleges division departments and campus community. Coordinates scheduled activities projects and reports using a variety of technology and systems including an Enterprise Resource Planning (ERP) Financial System (Concur and PeopleSoft). Duties include analytical and technical responsibilities in the processing of financial transactions. Requires handling multiple work priorities utilizing independent sound judgment and discretion in handling sensitive situations that are of limited to moderate complexity in nature and making recommendations of resolution. Communicates interprets and applies federal state CSU and CSUF policies regulations procedures and compliance to successfully perform the job and address general inquiries. The output of work is accountability consistency and ability to make independent decisions and exercise sound judgment. Provides support to CSUF departments employees and vendors to address and problem-solve open issues.

As a member of the Financial Services Team supports efforts in promoting an inclusive environment of teamwork and will contribute towards goals related to department operations programs and services. The Financial Services Coordinator should work well in a team environment and understand the balance of sharing duties taking ownership and taking the initiative to complete tasks as needed. Represents the team by establishing and maintaining good working relationships with individuals throughout the campus community and by providing exemplary customer service while working under multiple demands and time constraints to support the needs of the campus community. Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and five years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure policies and procedures. Thorough mastery of English grammar punctuation and spelling. Expertise in using office software packages technology and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop recommend and evaluate proposed solutions. Ability to perform business math analyze budgetary data and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

The candidate should have the technical ability to effectively use an integrated ERP finance system such as PeopleSoft or SAP Concur with familiarity in the PeopleSoft finance module and data warehouse queries. Demonstrate proficiency in using Internet/Intranet resources and business software applications including Microsoft Word Excel and Outlook. Previous experience working in an accounts payable department is required.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students staff administrators and faculty thrive. Individuals interested in advancing the Universitys strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant Teaching Associate Instructional Student Assistant or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Hiring Preference

On-Campus CSUEU Employees

Effective October 1 2025 the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2 5 7 and 9. This position may be subject to changes resulting from this implementation in alignment with the provisions of the collective bargaining agreement.