Senior Administrative Assistant, Department of Physics
Senior Administrative Assistant, Department of Physics
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Job Description
Department
PhysicsJob Posting Title
Senior Administrative Assistant Department of PhysicsJob Description
This position involves specialized and/or diverse administrative responsibilities and support to the faculty and students of the Department of Physics. Duties include management of the office administration of department-related communications record management schedule management managing financial processes for the business office and coordination and management of student workers. A successful candidate must be highly detailed and organized have the ability to work independently and enjoy the challenge of learning new systems.
Priority Deadline: September 11 2025. Screening of complete applications will begin immediately following the priority deadline and will continue until the position is filled.
Wage: $15.03 per hour
Benefits: To review our competitive benefit package please visit FHSU Benefits.
Minimum Requirements: High-school diploma or GED equivalency.
Preferred Qualifications:
- Associates degree or higher or two years experience in related field
- Three years of office experience
- Demonstrated ability to organize and manage budgets department records and files course scheduling and faculty calendars.
- Evidence of effective management of social media and webpages.
- A history of successful supervision and/or mentoring of student workers.
- Proficiency with Microsoft Excel and other Microsoft Office Suite programs (Outlook Word PowerPoint).
Responsibilities may include:
- Oversee customer service operations including walk-in phone and email communications.
- Maintain the budget spreadsheets for the department accounts.
- Assist chair with correspondence scheduling spreadsheets and other documents.
- Monitor expenditures and reconcile monthly budget reports for the department accounts.
- Manage course scheduling.
- Process travel and purchasing requests and reimbursements.
- Understand and implement university and state procedures and regulations.
- Maintain office supply inventory and coordinate maintenance of office equipment.
- Schedule department visits for potential students.
- Perform other office management functions as needed or assigned by the Department Chair.
- Supervise and provide on-going training for student employees.
Required Application Documents: Applicants must submit a resume.
Application Process: To apply for this position please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.
If you have questions regarding the position please contact:
Dr. CD Clark III Interim Chair Department of Physics
About the Department:
The Department of Physics is a small department consisting of five full-time faculty members servicing about 30-40 students composed of both physics majors and pre-engineering students. It is a laid-back environment that does not live up to the many stereotypes held about physicists from watching The Big Bang Theory.
Community of Hays
FHSU is located in Hays a vibrant college town of approximately 20000 located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education health care professional services shopping culture and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities including the comprehensive Center for Health Improvement Hays Aquatic Park Smoky Hill Country Club Hays Municipal Golf Course and extensive walking running and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating fishing and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12 public and private schools. With over 60 restaurants major retail outlets a low unemployment rate and very short commute times the city provides a safe welcoming low-cost high-quality living environment for the residents who call Hays America home.
Notice of Non-discrimination Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender race religion national origin color age marital status sexual orientation genetic information disability or veteran status.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or for further information on how this might affect you.
Required Experience:
Senior IC
Employment Type
Full-Time
