Administrative Coordinator

Required Education: High School Diploma or GED AND

• 12 months of office clerical and/or administrative experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft to include Outlook Excel and PowerPoint
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Working Conditions:

• Physical:
  • Communicate effectively.
  • Engage in repetitive motion.
  • Walking sitting and standing for long periods of time.
• Environmental:
  • Standard office environment.

Department Preferences:

• Data analysis and reporting organizing schedules and distribution logistical oversight of department workshops seminars special events and meetings.

Why You Belong at the University of Oklahoma:The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

This Administrative Coordinator organizes coordinates and performs clerical and administrative functions following established standards for the Cardiovascular Section.

Duties:

• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
• Answers questions provides information and handles complaints for internal and external customers.
• Updates office procedures for a more efficient operation when necessary.
• Plans and coordinates special events meetings projects and programs. Requesting agenda items reminders and coordinating logistics.
• Manages records including organizing and maintaining university documentation continuing education records for faculty development confidential records in digital and hard copy form.
• Maintains confidentiality of records.
• Researches collects and analyzes data and information.
• Schedules appointments and makes travel arrangements
• Reviews billing from contractors and vendors adjusts as needed.
• Assists with preparation of budgets controls delegated budgetary expenses and maintains budgetary records.
• Prepares written reports and/or presentations including data tables and graphics.
• Coordinates with the Sr. Administrative Manager on office and logistical items.
• Performs other related duties as assigned.