Bilingual Front Desk Administrative Assistant

Who We Are
Salem Academy Charter School (SACS) is a nationally ranked urban charter school north of Boston MA offering a rigorous college preparatory program to nearly 500 students in grades 6-12. Since 2004 SACS has been committed to serving the diverse population of Salem. Through a unique integration of rigorous college preparatory classes with service to the community Salem Academy graduates informed articulate and proactive individuals of strong character.

What We Believe
Salem Academy is committed to building a diverse and inclusive community. We seek to support a faculty and staff that reflects the rich diversity of our student body creating a culture and environment where diverse perspectives ideas and identities are valued and integrated into our way of working and educating students. Salem Academy values a school culture that celebrates learning and we believe that the adult culture in the school is the foundation of the schools success. The culture is based on mutual respect integrity professionalism a commitment to excellence a collaborative spirit and a sense of human kindness particularly as it relates to age-appropriate adolescent development.

What Youll do
Salem Academy Charter School seeks an excellent Front Desk Administrative Assistant We are looking for a candidate who is committed to supporting a school culture of excellence and joyful learning. This employee is a member of our school-wide Operations team.

The ideal candidate has experience working in an office setting and navigating multiple software Front Desk Administrative Assistant will be responsible for the following in addition to other duties as assigned by their manager:

Front Desk Coordination:
Oversee and manage general front desk operations including phone and visitor interactions
Monitor and maintain building access and security protocols at the main entrance
Coordinate and support visitor and student check-in/out processes
Facilitate student transitions during arrival dismissal and throughout the day
Provide supervision and guidance for student movement across campus as needed
Administer student attendance tracking and reporting in alignment with school procedures
Maintain accurate records of attendance communications received via multiple channels
Support faculty and staff with attendance documentation and data entry
Communicate attendance-related information to families and relevant school personnel

Interdepartmental Collaboration:
Provide general administrative and operational support to school leadership and staff across a variety of functions
Assist with coordination and execution of internal and external communications and events
Support academic and building operations including preparation of materials and logistical planning
Contribute to schoolwide recognition initiatives and student celebrations
Participate in and assist with special projects as needed including data entry document preparation and organizational tasks
Serve as a liaison for transportation-related matters ensuring effective communication with families and district services
Offer translation and language support across school settings to support multilingual communication
Support the creation and maintenance of schoolwide displays and informational bulletin boards

Campus Operations:
Coordinate distribution and organization of incoming and outgoing mail and deliveries
Manage school supply inventory including fulfillment of staff requests and restocking as needed
Support administrative processing of student documentation and school-issued authorizations
Assist with the management and distribution of student passes and permissions
Maintain and update school signage and informational displays as needed throughout the year

Who You Are:
You are values-aligned.
You are passionate about Salem Academy Charter Schools mission and vision.
You recognize the assets and community cultural wealth of all students families and staff.
You have experience fostering effective inclusion practices and a safe positive and respectful class and school culture.

Qualifications:
High school diploma with 2-3 years office experience and office software experience
Strong interpersonal and communication skills.
Ability to work independently and handle multiple tasks.
Excellent organizational skills and attention to detail.
Data Entry skills facility with database work and technology savvy.
Computer expertise in Microsoft Word and Excel.
Bilingual capabilities in Spanish and English.

Working Conditions and Physical Effort
This position includes a half hour lunch break on 8-hour work days
The policies and procedures in the schools Personnel Policy handbook apply.
Work is normally performed in a typical interior/office workplace environment.
No or very limited physical effort required.
No or very limited exposure to physical risk.

Salem Academy Charter School values a school culture that celebrates learning. We believe that the adult culture is the foundation of the schools success. The culture is based on mutual respect integrity professionalism a commitment to excellence a collaborative spirit and a sense of human kindness particularly as it relates to age-appropriate adolescent development.