Administrative Assist (Support Assistance)

Company:

As a Reception administrator offering a Front of House service to the Dublin office you will be working within a corporate environment as part of a team to oversee the general day to day reception operations to provide exceptional customer service.

You will be the first point of contact for people visiting our new Dublin Airport Office which attracts many visitors of varying levels.

This role sits within the Boeing Global Enterprise Services team.

Position Responsibilities:

The responsibilities include the following.

• Open up the office
• Answering the main door to visitors and staff in a welcoming manner
• Conduct safety briefings upon visitor arrival
• Acting as an initial point of reference in the Reception area as required
• Manage and answer incoming calls.
• Reporting and recording any building issues helping to resolve were feasible.
• To conduct Visitor Pre-screening checks
• To manage local badging activations
• Collecting and sorting local mail including franking outgoing post.
• Management and booking of local hot desks/hot offices/spare offices with calendar management.
• Management and booking of a suite of conference facilities
• Management of local catering orders and supporting hospitality requests for multiple functions.
• Co-ordinating and supporting in the set-up of local meetings including provision and removal of refreshments supporting IT technicians and room re-organisation (where applicable and appropriate).
• Setting up and shutting down local coffee machines.
• Ensuring tidiness and cleanliness of kitchen areas
• Managing replenishment of any local stock items (e.g. kitchen sundries water etc.).
• Monitor usage of printer/stationery supplies and reorder as appropriate
• Capturing and recording data
• Management and execution of local delivery services
• Support to local parking arrangements
• Supporting the site focal in other locally required duties when available and appropriate including reporting any facility related issues.

An addition to the core FOH role there is the possibility to support functional projects support to local site administration and functional admin.

Basic Qualifications (Required Skills/Experience):

The successful candidate should have:

• excellent communication skills to work within a corporate environment
• be a team player to support the busy onsite BGES team and to support visitors and staff on site
• be highly organised and motivated with the ability to multi task and prioritise as needed
• a professional and friendly demeanour is essential
• be proficient in Microsoft Office and other related software packages
• Previous experience as a receptionist is essential

Preferred Qualifications (Desired Skills/Experience)

• previous success in administration is preferred

Please be advised there may potentially be the need on an infrequent basis to provide reception support across our other UK offices depending on the need.

Language Requirements:

Education:

Relocation:

Security Clearance:

Visa Sponsorship:

Contingent Upon Award Program

Shift: