Project Control Specialist

Role: Project Control Specialist

Location: Within Maryland area (3 days onsite; 2 days remote and locals are preferred)

Duration: 12 Months Contract

Job Summary:
The Project Control Specialist will support the Budget and Finance Team in managing financial operations ensuring compliance accuracy and transparency. This role includes monitoring contracts and deliverables overseeing accounts payable and receivable preparing financial reports and reconciling financial management systems. The specialist will play a key role in budget preparation variance analysis APD documentation and year-end closing activities to maintain the organizations fiscal integrity.

Responsibilities will include but are not limited to:

• Budget Preparation & Monitoring
  • Develop and update budget proposals forecasts and justifications for operational and capital expenditures.
  • Conduct cost-benefit analyses to support effective resource allocation.
  • Review historical spending trends and adjust financial projections accordingly.
  • Collaborate with internal departments to gather and validate financial data.
  • Draft clear and comprehensive budget notes that explain financial allocations variances and funding adjustments.
  • Prepare appendices for Advanced Planning Document (APD) updates ensuring compliance with federal and state funding guidelines.
  • Track expenditures against approved budgets identify deviations and recommend adjustments.
  • Assist with mid-year budget reviews and reallocations.

• Accounts Payable (AP) & Accounts Receivable (AR)
  • Process vendor invoices reimbursements and payments in a timely and compliant manner.
  • Verify invoices against purchase orders and contracts addressing discrepancies.
  • Generate invoices track payments and monitor outstanding balances.
  • Reconcile revenue transactions and deposits ensuring accurate revenue recognition.
  • Provide timely support to vendors and internal stakeholders regarding billing and payments.

• Financial Analysis & Reporting:
  • Prepare monthly quarterly and annual financial reports.
  • Conduct variance analysis between budgeted and actual expenditures.
  • Provide financial insights recommendations and forecasts to support decision-making.
  • Assist with cash flow management and long-term financial planning.

• Financial Management Information System (FMIS) Reconciliation:
  • Review and reconcile FMIS transactions for accuracy and compliance.
  • Identify and resolve discrepancies in financial records.
  • Ensure all financial documentation aligns with policies procedures and audit standards.

• Year-End Closing & Audits:
  • Prepare adjusting entries and accruals for accurate financial reporting.
  • Verify outstanding obligations and receivables with departments.
  • Support financial audits ensuring compliance with closing procedures.
  • Generate final year-end financial statements and stakeholder reports.

What Youll Need:

• High School Diploma or equivalent (Bachelors degree in Finance Accounting Business or related field preferred).
• 3 years of experience with financial monitoring systems including budget tracking reconciliations and reporting.
• 1 year of experience developing or supporting applications using advanced technologies such as HTML CGI PERL JavaScript or Java.
• Familiarity with manpower and resource planning financial analysis and cost reporting guidelines.
• Strong organizational skills with the ability to manage multiple financial activities simultaneously.
• Excellent communication skills with the ability to explain financial information to stakeholders.

Set Yourself Apart With:

• Prior experience working with State government financial processes or systems.
• Experience preparing APD appendices financial justifications or similar regulatory documentation.
• Proficiency in financial software systems and tools including Microsoft Excel Access and reporting applications.
• Demonstrated ability to work independently and collaboratively within cross-functional teams.