WOLT Warsaw FMC

Job Title

Job Description Summary

Job Description

Team Overview:

Part of Wolts Workplace Operations team supporting Workplace Managers to ensure our offices are functional comfortable safe sustainable and efficient. Focus is on creating workplaces that enable collaboration and focus for employees across the North region.

Role Summary:
The Facilities Coordinator supports daily facilities operations at Wolts Warsaw office and remotely assists other northern offices as needed. This role requires multitasking initiative and excellent communication to maintain smooth office functions and employee satisfaction.

Key Responsibilities:

• Assist Workplace Manager with day-to-day office operations and facility management

• Serve as first point of contact for office enquiries and maintenance requests via helpdesk system

• Manage incoming mail and office supplies

• Support Planned Preventative Maintenance (PPM) and contractor coordination

• Administer supplier onboarding and compliance documentation

• Conduct building audits fire safety monitoring and participate in emergency response

• Assist with onboarding new employees IT equipment distribution and event support

• Maintain adherence to health & safety security and procurement policies

• Create and update WorkPlace policies

• Provide remote support to other Wolt offices as needed.
  

Skills & Qualifications:

• Customer-focused with a positive attitude
  

• Experience in facilities management or related field preferred
  

• Knowledge of health and safety regulations
  

• Strong organizational and multitasking abilities
  

• Effective communication skills in English and local language
  

• Proficient with Slack G-Suite and office IT systems.