ARIZONA DEPARTMENT OF ADMINISTRATION

Delivering results that matter by providing best in class support services.

State Procurement Office (SPO)

This position may offer the ability to work remotely within Arizona based upon the departments business needs and continual meeting of expected performance measures

Main Office Location:1400 W Washington St. Phoenix AZ 85007

Salary: Up to $95000 (DOE)

Grade: 24

Open Until Business Needs Are Met

The Arizona Department of Administration (ADOA) State Procurement Office (SPO) is seeking a Compliance Manager to support the SPO team and serve the state of Arizona. This role is a key position that will help ensure the integrity and effectiveness of the states procurement process.

This position requires a high level of ownership and a strong understanding of the Arizona Procurement Code. The Compliance Manager will have both strategic and tactical responsibilities including managing the statewide procurement compliance program promoting continuous improvement and ensuring consistency in statewide procurement procedures.

Youll also be responsible for developing procurement rules training materials and standards and youll support the creation of statewide Technical Bulletins and Standard Procedures. A critical part of this role involves data analytics and reporting along with a focus on communication and outreach to all agencies with delegated procurement authority.

The State of Arizona strives for a work culture that affords employees flexibility autonomy and trust. Across our many agencies boards and commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.

• Responsible for various aspects of the statewide procurement compliance program. Responsibilities include support of on-site compliance performance assessments monitoring of agency self-assessment results and assist with collaboration efforts with stakeholders to develop corrective actions and continuous improvement plans for both internal (State Procurement Office) and external (Agencies with Delegated Authority) compliance.
• Leverage available tools and knowledge to understand contracting patterns (on-contract vs. off-contract) and compliance impacts to develop and produce business analytics performance measures and related reporting.
• Update and maintain a procurement document library; including Technical Bulletins and Standard Proceduresthat govern statewide procurement policy and procedures. Schedule and record minutes and actions of the State Procurement Office compliance review function and take actionable steps from its recommendations.
• Assist other members of the compliance program team by establishing regulatory reporting cadence and reporting format ensure effective filing and retention of all compliance records in accordance with the State Record Retention Policies and Procedures.

Knowledge of:

• Public administration government and executive management.
• Government procurement management procurement and purchasing techniques and source selection methodologies strategic sourcing concepts and practices contract formation and administration applicable state and federal laws and applicable business law (e.g. Uniform Commercial Code).
• Marketing and sales techniques.
• Procurement compliance standards and practices.
• Methods of conducting research.
• Personal computers and various software applications.
• General accounting practices as they relate to contracts and vendors.

Skills in:

• Verbal and written communication
• Strong presentation and analytical skills
• Relationship management and time management
• Research and analysis business and technical writing
• Succinctly reporting on data analysis from varied sources
• Continuous improvement process development and implementation
• High attention to detail
• Critical thinking and a solutions-focused mindset

Ability to:

• Learn quickly and assimilate large quantities of government programmatic industry-specific and technical materials.
• Adapt to a fast-paced environment adjust to changing priorities and make sound and ethical business decisions pertaining to contacts and assigned staff.
• Coordinate and manage multiple concurrent situations.
• Determine potential conflicts and risks to determine appropriate mitigation.

• We have a selective preference for candidates with UPPCC certifications such as a Certified Professional Public Buyer (CPPB) or professional licensing such as a paralegal certification.
• Candidates with a minimum of five years of public procurement experience at a senior level or higher are preferred.

• Valid Arizona Drivers License
• Background and reference check including a criminal records verification

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance deferred compensation plans and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

• Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment

• If you have any questions please feel free to contact Christopher Langseth at for assistance
• The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer