Executive Secretary
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Title: Executive Secretary
State Role Title:Admin and Office Spec III
Hiring Range: $53045 - $56206
Pay Band: 3
Agency: Virginia Department of Health
Location:VDH-Central Office
Agency Website: Type: State Employee Only - E
Job Duties
This is a restricted position which is solely funded by the Title V Material and Child Health Block Grant for a 1-year period ending September 30 2026. The availability of funding is scheduled for review before the grant expiration date and periodically thereafter. Continued employment is contingent on the continued availability of funds.
The Division of Child and Family Health (DCFH) is nested under the Office of Family Health Services (OFHS) and is responsible for administrating multiple maternal and child health funding streams and program implementation. DCFH is committed to protecting and promoting the health and well-being of Virginia women infants children youth and families. Major DCFH funding streams include but are not limited to Maternal Child Health (MCH) Title V Title X and Maternal Infant and Early Childhood Home Visiting (MIECHV) grants. DCFH administers over 75 programs and contracts across multiple statewide systems of services including programs administered in local health districts with community collaborators and coalitions and partnerships with other state and national organizations. The DCFH is a very cohesive team and relies on each other to share best practices and ideas assist in each others work and provide positive and nurturing professional environment.
Minimum Qualifications
1. IT Skills should include high level of use of Teams Excel PP use of SharePoint OneDrive etc.
2. Competency with taking meeting notes
3. Ability to train other employees
4. Ability to take processes and workflows and translate into step-by-step instructions
5. Demonstrated organizational skill and ability to assist in creating organized spaces for multiple teams
Competent in data entry
Additional Considerations
1. Creativity preferred to assist in document and website design
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.
VDH accepts only on-line applications. Faxed mailed or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge skills and abilities as well as any previous experience that relates to the position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Services Child Abuse and Neglect Central Registry check U.S. HHSIG Exclusion List check employment reference check and E-Verify. Other nancial credit driving background checks or completion of Statement of Economic Interests may be required for certain positions.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture hair type and protective hairstyles such as braids locks and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy childbirth or related medical conditions. VDH employees have a shared Code of Ethics which can be found in the bottom banner of our website: .
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
Contact Information
Name: Briana Lee
Phone:
Email:
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Key Skills
- Typing
- Clerical Experience
- Microsoft Publisher
- Microsoft Word
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Transcription
- Filing
- Administrative Experience
- Word Processing
About Company
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