Manager, Meetings

The Role:

Joining Moderna offers the unique opportunity to be part of a pioneering team thats revolutionizing medicine through mRNA technology with a diverse pipeline of development programs across various diseases.

As an employee youll be part of a continually growing organization working alongside exceptional colleagues and strategic partners worldwide contributing to global health initiatives.

Modernas commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience with the potential to make a significant impact on patients lives worldwide.

Moderna is solidifying its presence within our international business services hub in Warsaw Poland a city renowned for its rich scientific and technological heritage. This hub provides critical functions meeting the growing demand of Modernas global business operations. Were inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.

This position offers the opportunity to lead the design and execution of Modernas global strategic meetings management program from our Warsaw hub. You will be a vital member of the Indirect Procurement function ensuring the delivery of cost-effective compliant and high-impact company meetings and events. Working cross-functionally across the enterprise you will manage strategic vendor relationships coordinate international event logistics and ensure adherence to Modernas internal policies and external regulations. Your contributions will directly support Modernas ability to distribute life-saving vaccines globally while cultivating innovation in how corporate meetings are planned executed and evaluated. Exposure to modern digital platforms such as Cvent and opportunities to leverage Generative AI tools for automation and optimization are embedded in this role. This is a highly collaborative and globally impactful position reporting into the Director of Travel Meetings and Fleet.

If the right candidate is identified this role could be elevated to Senior Manager.

Heres What Youll Do:

Your key responsibilities will be:

• Develop and implement a global Strategic Meetings Management (SMM) framework tailored to Modernas business goals and cultural values.

• Act as Modernas internal subject matter expert for all things related to meetings and events management.

• Optimize sourcing of meeting locations services and third-party partners achieving savings without compromising experience.

• Deliver a centralized model leveraging technology platforms (notably Cvent) to streamline meeting logistics and compliance.

• Build strategic relationships with stakeholders across departments and regions to align meetings planning with Modernas growth objectives.

• Proactively train educate and support internal users in policy adherence and process excellence.

Your responsibilities will also include:

• Foster and manage key vendor and supplier relationships ensuring KPIs SLAs and performance metrics are met.

• Lead RFP processes for external meeting services ensuring alignment with quality cost and compliance requirements.

• Collaborate closely with Security and EHS functions to embed risk mitigation strategies into event standards.

• Identify and promote innovative tools and processesincluding opportunities to integrate Generative AI solutionsto enhance stakeholder experience and program efficiency.

• Track and report on savings generated per event and across the fiscal year maintaining balance between cost optimization and attendee satisfaction.

• Serve as a bridge across time zones to ensure continuity coordination and consistency in global meetings execution.

The key Moderna Mindsets youll need to succeed in the role:

• We behave like owners. The solutions were building go beyond any job description.
  This role requires proactive ownership of a global program where youll set the strategy and directly influence its execution. Youll need to think and act beyond traditional event planning to build a resilient and scalable capability.

• We digitize everywhere possible using the power of code to maximize our impact on patients.
  You will be expected to champion the adoption and integration of technology platforms such as Cvent and identify new opportunitiesincluding AI-powered solutionsthat bring automation efficiency and measurable value to Modernas meetings program.

Heres What Youll Need (Basic Qualifications):

• Bachelors degree or equivalent experience in a relevant field (Business Hospitality Event Management or a related discipline).

• 5-8 years of experience in meetings management and event planning with strong knowledge of meeting planning logistics and industry best practices.

• Experience with Cvent event meetings management software

• Proficient-level skills in the following key competencies/skills: communications project management relationship management influencing negotiation financial acumen analytical presentation aptitude for technology results-focus professionalism and success in a matrixed environment

Heres What Youll Bring to the Table (Preferred Qualifications):

• Excellent negotiation and vendor management skills

• Familiarity with regulatory compliance related to meetings and events is desirable

• Exceptional attention to detail and commitment to delivering high-quality work

• Agility to manage multiple projects at the same time with multiple time zone complexity

• A proven track record of savings delivery

• A deep desire to be a key part of building a world-class Procurement

• A desire to make an impact as part of a high-growth transformational company that is Bold Relentless Curious and Collaborative

At Moderna we believe that when you feel your best you can do your best work. Thats why our global benefits and well-being resources are designed to support youat work at home and everywhere in between.

• Quality healthcare and insurance benefits
• Lifestyle Spending Accounts to create your own pathway to well-being
• Free premium access to fitness nutrition and mindfulness classes
• Family planning and adoption benefits
• Generous paid time off including vacation bank holidays volunteer days sabbatical global recharge days and a discretionary year-end shutdown
• Savingsandinvestments
• Location-specific perks and extras!

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

About Moderna

Since our founding in 2010 we have aspired to build the leading mRNA technology platform theinfrastructure to reimagine how medicines are created and delivered and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.

By living our mission values and mindsets every day our peopleare the driving force behind our scientific progress and our we are creating a culture of belonging and building an organization that cares deeply for our patients our employees the environment and our communities.

We are proud to have been recognized as a Science Magazine Top Biopharma Employer a Fast Company Best Workplace for Innovators and a Great Place to Work in the U.S.

As we build our company we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation teamwork and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn contribute and make a meaningful impact.

If you want to make a difference and join a team that is changing the future of medicine we invite you to visit to learn more about our current opportunities.

Moderna is a smoke-free alcohol-free and drug-free work environment.

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day please apply!

Moderna is committed to equal opportunity in employment and non-discrimination for all employees and qualified applicants without regard to a persons race color sex gender identity or expression age religion national origin ancestry or citizenship ethnicity disability military or protected veteran status genetic information sexual orientation marital or familial status or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories consistent with legal requirements.

Were focused on attracting retaining developing and advancing our employees. By cultivating a workplace that values diverse experiences backgrounds and ideas we create an environment where every employee can contribute their best.

Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team at .