Department Coordinator, Office of Equal Opportunity

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The Department Coordinator Office of Equal Opportunity (OEO) will support the OEO team as they manage the Colleges compliance with issues of discrimination harassment and sexual violence under Title VI Title VII Title IX 151B ADA and Rehabilitation Act Section 504. Reporting to the Associate Vice-President of Equity Access & Equal Opportunity (AVP) the Department Coordinator Office of Equal Opportunity will help support community members reporting possible violations of College policies including the Policy Against Discrimination Harassment & Sexual Violence. The Coordinator is often the first person someone encounters when engaging with OEO and represents the face of the office at on-campus events. The Coordinators responsibilities include supporting those seeking help from OEO managing incoming data for the office engaging in follow-up communication including the preparation/processing of correspondence reports and presentations. The Department Coordinator should be prepared for and adept at engaging with individuals who might be in crisis or who have experienced trauma. The Coordinator will also help develop department materials and provide data analysis on matters reported to OEO.

ESSENTIAL JOB DUTIES

Data/Case Management

• Track and maintain detailed data of all reports to OEO of discrimination harassment and/or sexual violence in the OEO case management with community partners to share or maintain data in other campus systems as needed.

• Provide internal data analysis and audits of case information.

• Analyze OEO data for annual internal reports as well as required federal and state reporting.

• Maintain data related to participant attendance at required OEO training and events. Analyze training data for reporting on compliance.

• Support Investigators with case information report writing and creation of exhibits and manage other case materials.

Communication/Intake

• Act as an initial contact point for outreach to OEO.

• Coordinate and oversee communications for the OEO team as needed to respond to reports of alleged violations of College policy schedule intake meetings provide resources and share updates/information about next steps.

• Assist with the implementation of supportive measures for impacted parties responsible parties and witnesses as needed.

Office Management

• Assist in the development and maintenance of the OEO website as well as departmental brochures marketing materials and documentation related to resolution processes.

• Assist in scheduling and management of OEO training programming and other departmental events.

• Support the OEO team with maintaining department calendars mailboxes case management systems and overall document management.

• Support the AVP and other office staff with department budget and finance needs.

• Collaborate with various campus constituencies and offices.

QUALIFICATIONS Qualifications are deemed required or preferred and represent what is needed to perform the job effectively:

• A bachelors degree is required

• 3-5 years of experience in a related field

• Experience and comfort in collecting tracking maintaining and analyzing data

• Experience with Maxient and/or Ethicspoint is a plus

• Experience with graphic design is a plus

• Experience working as a paralegal is a plus

KNOWLEDGE SKILLS AND ABILITIES May be representative but not all-inclusive of the knowledge skills and abilities commonly associated with the job:

• Demonstrated ability to be neutral and maintain professionalism for individuals involved in sensitive situations. Ability to work with individuals who may be in distress and heightened emotional states with empathy and understanding.

• Working knowledge of local state and federal laws guiding the departments work including Title VII Title IX and ADA with demonstrated willingness to learn.

• Proficient in website maintenance and development

• Superior data analysis and advanced Excel skills to create comprehensive assessments and department reports of trends and case data; Experience creating detailed reports based on data analysis. Experience working with the Google suite is a plus.

• Ability to take initiative work independently and collaboratively and to handle multiple projects simultaneously while remaining attentive to detail; Ability to adjust quickly to changing needs and priorities on a daily basis.

• Excellent written and oral communication problem-solving skills.

• A commitment to the principles of equity access diversity and inclusion and the ability to work with and be respectful to all members of the campus community of various identities.

• Understanding of the sensitivity and thoughtfulness required when working with individuals who may have experienced discrimination harassment or sexual violence.

• Demonstrated ability to collaborate well with others including students staff and faculty.

• Ability to field and assess complicated questions or requests from the campus community and provide relevant information or referrals.

• Ability to design and create publications and materials for distribution.

PHYSICAL ABILITIESThe physical demands described below are representative of the activities commonly associated with performing the functions of this job and are those that must be met by an employee to successfully perform the essential functions of this position.

• Requires the ability to lift and move objects that may vary in weight

• Requires the ability to move materials to various parts of the campus occasionally

• Require the ability to travel to meet with individuals on various parts of the campus

• Requires the ability to work in-person on campus as required

WORK ENVIRONMENT Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• Usual Office Conditions

Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested subject to all applicable state and federal laws. Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws.

Compensation: $52000.00 - $62450.00 annually commensurate with experience.

Grade of Position: 23-06E

Scheduled Weekly Hours: 36.25

Division: Division of General Counsel

In addition to a competitive salary Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20 hours per week.

Benefits include outstanding health plans with limited out-of-pocket expenses dental plans generous time-off programs and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.

Please refer to our benefits website for a full list of benefits and eligibility requirements.