Vendor Order Specialist

GENERAL DESCRIPTION OF POSITION

The Vendor Order Specialist will serve as point of contact and support for processing vendor orders such as flood determinations title work environmental assessments etc. on behalf of the banks lending staff. This position will also serve as primary contact for vendors to resolve discrepancies and related issues with orders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Place orders for flood determinations title work surveys environmental assessments and other items as necessary to facilitate loan documentation and closings. This duty is performed daily about 90% of the time.

2. Provide status updates and additional information to the lending staff for all orders that have been placed. This duty is performed daily about 70% of the time.

3. Receive the documentation for orders and supply confirmation to the lending staff as necessary. This duty is performed daily about 50% of the time.

4. Responsible for uploading images of the documentation to banks document management software. This duty is performed daily about 10% of the time.

5. Identifies lending staff needs and takes appropriate action to resolve problems and/or issues in the order process. This duty is performed daily about 20% of the time.

6. Responsible for professional written and verbal communication and correspondence on behalf of the bank. This duty is performed daily about 90% of the time.

7. Serves as a back-up for other areas of the department as time allows. This duty is performed as needed about 5% of the time.

8. Completes required BSA/AML training and other compliance training as assigned. This duty is performed quarterly about 15% of the time.

9. The ability to work in a constant state of alertness and in a safe manner. This duty is performed daily about 100% of the time.

10. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

EDUCATION AND EXPERIENCE

Knowledge of a specialized field (however acquired) such as basic accounting computer etc. Equivalent of four years in high school plus night trade extension or correspondence school specialized training equal to two years of college plus 12 to 18 months related experience and/or training or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers clients general public and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percent and to prepare and interpret bar graphs.

CRITICAL THINKING SKILLS

Ability to solve practical problems and deal with a variety of known variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written oral or diagram formats.

REQUIRED CERTIFICATES LICENSES REGISTRATIONS

None

PREFERRED CERTIFICATES LICENSES REGISTRATIONS

None

SOFTWARE SKILLS REQUIRED

Intermediate: Alphanumeric Data Entry Word Processing/Typing

Basic: 10-Key Payroll Systems

WORKING CONDITIONS

Periodically exposed to such elements as noise intermittent standing walking occasionally pushing carrying or lifting; but none are present to the extent of being disagreeable.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Highly repetitive low physical. Highly repetitive type of work which requires concentration in the performance of tasks for consistent time cycles as prescribed by the tasks.

While performing the functions of this job the employee is continuously required to sit use hands to finger handle or feel reach with hands and arms talk or hear; occasionally required to stand walk stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

ADDITIONAL INFORMATION

- Must possess a demonstrated ability to navigate various software
- Must possess strong communication skills and good documentation/organizational skills
- Ability to work effectively in a team environment as well as accomplish work assignments under minimal supervision and sometimes tight schedules
- Six months of demonstrated lending experience required
- Excellent customer service skills and a minimum of one year banking experience
- Experience with Microsoft Office suite such as Word Excel and Outlook a must
- Applicant should have experience servicing customer needs in an often fast-paced environment

Required Experience:

Unclear Seniority