Program Assistant (Research Institute)
Program Assistant (Research Institute)
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Job Description
Organization description
Le Centre universitaire de sant McGill (CUSM) est un centre hospitalier universitaire intgr reconnu lchelle internationale pour lexcellence de ses programmes cliniques de sa recherche et de son enseignement. Le CUSM a pour objectif dassurer aux patients des soins fonds sur les connaissances les plus avances dans le domaine de la sant et de contribuer au progrs des connaissances.
Job Description
RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal Quebec the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Qubec - Sant (FRQS).
Position summary
Under the general supervision of the Program Manager and in close collaboration with the Program Leader Associate Leaders and researchers the incumbent provides general administrative support to assigned academic staff.
General Duties
Provides administrative assistance to assigned academic and managerial staff of the Program
Assists the Program Leader and Program Manager in their administrative duties
Onboards new PIs staff and students by providing orientation and ensuring access to necessary systems resources and facilities
Assists with and takes care of program communications including email updates newsletters and social media platforms
Types from drafts letters correspondence memos forms mass mailings
Composes letters and memos
Answers screens and relays telephone calls takes messages and responds to general inquiries
Processes incoming and outgoing mail and arranges for courier service
Processes payment of invoices. Prepares and follows-up on payment requests purchase order requests and invoices
Organizes and maintains an efficient and effective filing system
Ensures the ordering and/or maintenance of all office supplies and equipment
Ensures follow-up on any repairs of equipment and/or physical space. Requests and liaises for services with housekeeping security IT technical services and telecom under the direction of the Coordinator and assigned academic staff
Advises the Program Manager of any unusual situations or issues
Performs any other general office duties such as photocopying scanning receiving and sending faxes etc.
Assists with the preparation of research presentation materials
Books meeting rooms
Proof reads and formats general grant and account related correspondence
Prepares travel expense forms
Maintains up-to-date academic CV
Supports investigators in the preparation of grant registration and submission of grant applications
Prepares supervisor-related materials for studentship and postdoctoral fellowship applications
Helps with the organization and planning of program events such as annual research day and weekly seminars
Arranges for physical organization of furniture rearranges as necessary along with staff moves or changes
Performs other office duties as per the immediate superiors request and/or delegate.
Website of the organization
Required Skills
French and English - spoken and written
Excellent knowledge of computer applications such as Word Excel Access and PowerPoint
Capacity to learn other software such as Reference Manager
Word-processing: minimum of 40 words per minute.
Employment Type
Unclear
