Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
About HIVED
At HIVED were steamrolling forward as one of Europes fastest growing startups and our momentum shows no signs of slowing.
Based in London we are a climate and logistics start-up building the first sustainable parcel delivery network at scale powered by a 100% electric an ever-growing industry where unreliable service has long been the norm HIVED has been built from the ground-up to meet the demands of modern consumers and disrupt parcel delivery.
A tech company at heart our talent and technology is laser-focused on delivering the best possible delivery experience for end-customers and meeting the needs of our retail partners. From our drivers to our data engineers we are constantly working to improve this customer experience that makes us deliver better.
Already trusted by leading international brands such as John Lewis Nespresso Uniqlo H&M brands and more we are solidifying our position as the leaders in Europe to tackle this growing market.
Our tight-knit team is made up of ex-Revolut Bain HelloFresh ASOS Apple and Google employees and we are backed by some of Europes leading investors and VCs in climate-tech logistics and mobility including Planet A Ventures Maersk Growth Pale Blue Dot VC Eka Ventures NordicNinja VC and the British government. Were passionate about driving innovation and redefining the future of delivery.
Role Overview
We are looking for a proactive organised and highly dependable Executive Assistant (EA) to support our CoFounders (CEO & CPO) both professionally and personally. This is an unique opportunity to work closely with two visionary founders at the helm of one of Europes fastest-growing tech startups. If you thrive in fast-paced environments love juggling multiple priorities and take pride in enabling others to do their best work - this role is for you.
No two days will be the same - from managing and protecting their business schedules to coordinating international travel youll work with a wide variety of stakeholders - from team members to investors and brands. Youll gain unparalleled insight into what it takes to build and scale a high-growth startup whilst playing an integral role in driving the companys future success and ensuring the CoFounders execute efficiently and effectively as we scale.
Responsibilities
CoFounder Support
- Own and manage the complex diaries of our CEO and CPO acting as a true gatekeeper
- Proactively streamline their schedules to ensure maximum focus on strategic priorities.
- Organise national and international travel (sometimes last minute) including flights hotels transfers and agendas all within budget.
- Prepare and manage expense claims on behalf of the CoFounders.
- Book meeting rooms source off-site venues and coordinate logistics for internal and external meetings on their behalf - and when required attend meetings to take diligent notes and track action points.
- Provide personal support to the CoFounders such as managing personal appointments family commitments or special projects; arranging personal travel; and assisting with ad hoc personal errands and tasks
Strategic & Team Enablement
- Work closely with the Chief of Staff to support and coordinate on key initiatives including board and executive team meetings quarterly planning sessions strategic offsites and other company-wide milestones - through scheduling venue sourcing or stakeholder liaison.
- Support the Chief of Staff in facilitating internal communications for example ensuring key messages and draft comms are reviewed by the CoFounders in a timely manner.
- Support on team engagement activities such as company-wide events and socials as and when required.
Requirements
- Proven experience as an Executive Assistant Personal Assistant or in a similar support - ideally in a fast-paced startup or scale up environment.
- Exceptionally organised and strong attention to detail - with the ability to juggle multiple priorities anticipate needs set clear priorities and meet deadlines - all while staying calm and focused in a fast-paced environment.
- Excellent communication and interpersonal skills that demonstrate a high level of professionalism both verbal and written.
- Discretion and confidentiality in handling sensitive information.
- Confident directive and decisive yet personable and approachable enough to keep things moving with tact.
- Naturally resourceful and solutions focused - you find a way not a roadblock.
- A positive can do attitude - no job is too big or too small - youre always willing to roll up your sleeves and get stuck in.
- Driven by curiosity ownership and a desire to constantly improve.
- Familiarity with G-Suite products Notion and Slack.
- Degree educated.
- 4 days in office and one day working from home.
How we reward our team
- Dynamic working environment with a diverse and driven team
- Huge opportunity for learning in a high growth environment with progression opportunities based on success in the role
- 25 days of holiday allowance plus public holidays
- Wellbeing initiatives including 3 wellbeing days in addition to holiday allowance
- Subsidised Private Medical Insurance including dental and vision
- Weekly team lunch and regular company socials
- MacBook Air or Windows Laptop (depending on your preference)
- Hybrid working set-up with in-person time expected at both our Shoreditch office and North Woolwich based depot
- Enhanced maternity/paternity/adoption policy
- Cycle to work scheme
- Dog friendly office
Apply for this job
Employment Type
Full Time
