Administrative Assistant III
Administrative Assistant III
Posted on :
05-09-2025
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1 Vacancy
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Job Description
Overview:
TekWissen group is a workforce management provider throughout the USA and many other countries in the world. Our client is a leading biotechnology company that combines technological insight with world-class manufacturing scientific expertise and process excellence and helps their customers to deliver new and innovative medicines that help treat a wide range of diseases. Our client specializes in pharmaceutical ingredients Bioscience Biopharmaceuticals Custom manufacturing Biotechnology Life science ingredients Nutrition Microbial Control Agriculture Materials Science Personal Care and cell and gene therapy.
Job Title: Administrative Assistant
Location: Houston TX 77047
Duration: 6 Months
Job Type: Temporary Assignment
Work Type: Onsite
Summary:
A highly organized and proactive administrative professional responsible for supporting the Global Platform Site Head and Site leadership teams. This role involves managing complex calendars coordinating meetings and travel processing expenses and invoices and handling internal communications. Key responsibilities include timekeeping training coordination corporate travel card program management purchase requisition processing and supporting special projects. The position requires strong multitasking communication and problem-solving skills to ensure seamless operations and executive support.
Responsibilities
- Provide administrative support to Global Platform Senior Site Director and direct reports.
- Coordinate and support CGT Leadership and Houston Leadership Teams.
- Serve as first point of contact for internal and external customers vendors and guests (in person or phone).
- Manage scheduling and calendar coordination for leadership including meetings and priorities.
- Prepare meeting materials and compile information for leadership.
- Handle incoming calls messages and information distribution.
- Maintain office equipment supplies and support logistics for training conferences and offsite meetings.
- Organize and execute special projects ensuring timely follow-up and results monitoring.
- Maintain daily timekeeping entries and provide backup support for other timekeepers.
- Manage travel arrangements and prepare expense reports for senior management.
- Process billing and invoice activities including staff utilization tracking.
- Act as department training coordinator; track safety chats monthly.
- Administer site corporate travel credit card program (requests eligibility issuance credit limit management cancellations terminations cardholder support).
- Manage purchase requisitions: receive enter and route for approvals.
- Perform other duties as assigned.
Required Skills
- Strong administrative support experience (education or prior background).
- Proficiency in scheduling travel booking and expense reporting systems.
- Customer service orientation with ability to interact professionally with stakeholders.
- Strong organizational and time management skills.
- Proficiency in MS Office Suite (Word Excel PowerPoint Outlook) and other admin platforms.
- Accuracy and attention to detail in documentation and data entry.
- Ability to handle confidential information discreetly.
Desired Skills
- Familiarity with technology trends in booking systems expense platforms or other administrative tools.
- Prior experience supporting senior leadership or executives.
- Experience with corporate credit card program administration.
- Exposure to procurement processes (purchase requisitions invoice management).
- Knowledge of safety/training coordination in a corporate setting.
- Experience working in life sciences biotech or pharma environments (if relevant to the company).
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Employment Type
Full-time
Key Skills
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