Billing Clerk
Billing Clerk
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Job Description
About the Opportunity
If youre someone who enjoys working with numbers is a self starter with a positive and collaborative attitude and who thrives in a team environment our Financial Stewardship team is looking to add a billing clerk. Our Financial Stewardship team serves the financial and accounting needs of our entire company. With the continued growth of our Company and expanding services and geographies we are looking for an individual who is interested in building their career with us and has a desire to contribute to the financial stewardship of our this role you will work closely with existing team members Branch Leaders Project Leaders Project Coordinators and Administration team members to help ensure the smooth and efficient delivery of our accounting services.
Coupled with the diverse learning and project experience opportunities do you see yourself excited to contribute to:
- Prepare and send draft billing package to project coordinators and project leaders.
- Work collaboratively with branch team members and project leaders to create invoices.
- Provide monthly reports to branches.
- Review and approve new project requests to ensure an accurate setup.
- Record bank deposits into accounting software accurately and in a timely manner.
- Review and post timesheets on a weekly basis.
- Provide guidance to internal staff and branches on project billing costing and accounts receivable related inquiries and processes.
- Answer email and phone call inquiries from clients.
- Maintain new and existing client information.
- Reconcile monthly invoice generation and follow up on any discrepancies.
- Identify opportunities for improvement.
- Travel to branches as required.
About You
As a dynamic organization we are always on the lookout for people who have a passion for their work are service-oriented and are committed to continuously getting better at what they do. Our ideal candidate will have a minimum of 2 years of experience in a professional office or is a recent graduate from an accounting technician or business administration program. The core skills that will help you succeed here include:
- You are service-oriented and committed to the success of your colleagues.
- You are an excellent communicator and listener can clearly articulate thoughts and ideas both verbally and in writing.
- You have a strong attention to detail and the ability to continually deliver high-quality work.
- You are collaborative and enjoy working with others to create the most effective results.
- You have the ability to work independently and meet time-sensitive deadlines.
- You are curious and enthusiastic with a demonstrated passion for learning.
- You have the ability to build and maintain trusted working relationships.
- You are proactive and committed to continuous improvement.
- You can focus and prioritize - can thrive in a fast-paced environment and handle multiple deadlines.
- You are flexible innovative and able to solve problems creatively.
- You are proficient in Microsoft Excel and are familiar and comfortable working with numbers.
About Us
Urban Systems is a Canadian employee-owned interdisciplinary community consulting firm. We are united in our mission to transform communities everywhere into vibrant places where people want to live today tomorrow and forever.
At Urban Systems vibrant communities are everythingincluding our own work community. Since 1975 we have grown to more than 700 people with 18 offices across Canada. Every day our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients including Indigenous communities all levels of government commercial and residential land developers and the natural resource sector.
We care for our communities and for our people. Its our differences that make us exciting and our shared belief in Urban Systems that binds us together. Were searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.
Our Commitment to You
Are you looking for opportunities to participate in challenging projects and work with multiple stakeholders Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Heres what you can expect as a team member at Urban Systems:
- Competitive Compensation and Benefits. Youll receive competitive compensation extended health dental vision care coverage and more. This position will have a salary range of $57000.00 - $62000.00 per year based on a 40-hour work week. The range is negotiable based on your skillset and experience.
- Paid Time Off. We encourage all team members to take time off to recharge. Enjoy 3 weeks of paid vacation to start in addition to statutory days off throughout the year.
- Learn and grow. Your professional growth & development is supported here. You are encouraged to take initiative and shape your career through coaching in-house learning technical courses and more.
- Work with Interdisciplinary Teams. Amazing things happen when you mix creativity curiosity teamwork and a strong desire to collaborate and innovate. You will be part of diverse interdisciplinary teams to deliver important projects for our clients and their communities.
- Flexible Hours & Work Environment. You have a life outside of work. We offer flexibility in your work schedule and work environment to help you do your best work and meet your commitments.
- Saving for the Future. To help you achieve your long-term retirement goals we offer a Long-Term Matching Program that matches your contributions (up to 5%) to an RRSP or TFSA.
- Support through Transitions. You will be supported through lifes moments and transitions big or small including top-up for parental leave for both biological and adoptive parents.
- Create Lasting Community Impact. 98% of Urban Systems employees believe that the work we do is important. Join a team of like-minded leaders and work together to bring impactful community projects to life!
How to Apply
If this describes your background skills and attributes please visit our website for more information and submit your resume and cover letter. If it doesnt describe you exactly but you feel you are well suited to this opportunity we encourage you to apply.
Deadline for applications: Wednesday September 17 2025 at 9:00 am PDT
All resumes are reviewed by someone on our recruitment team. If you have individual needs or requirements and request assistance throughout the application process please get in touch with our recruitment team by email at so we can better support you.
Urban Systems is an equal-opportunity employer. We strive to create an inclusive culture for all employees. Our clients come from all walks of life and so do you. We are looking for candidates with their own unique talents. If you dont meet 100% of the preferred skills outlined in this job posting tell us why youd be a great fit for Urban Systems in your cover letter!
Employment Type
Full-Time
