Assistant Finance Director (Full Time)

APPLICATION DEADLINE IS 4:00 p.m. Friday October 10.

ASSISTANT FINANCE DIRECTOR

REPORTS TO: FINANCE DIRECTOR

GIVES DIRECTION TO: FINANCE DEPARTMENT STAFF

FLSA CLASSIFICATION: EXEMPT

NATURE OF WORK

The Assistant Finance Director supports the Finance Director in managing municipal financial operations including budget preparation financial statements and reporting and ensuring compliance with financial policies. The Assistant Finance Director provides guidance and supervision to the Finance Department staff on financial processes systems and record keeping. The Assistant Finance Director also assists the Finance Director in identifying and managing financial risks and the municipalitys overall financial strategy.

ESSENTIAL JOB FUNCTIONS

• Supports the Finance Director with respect to investment and oversight of municipal monies in accordance with all state and local laws and internal control policies.
• Performs detail work for annual budget including preparation of all budget workbooks fee schedule and oversight of the budget schedule and deadlines.
• Maintains all necessary records related to the municipal fleet inventory fixed assets and infrastructure.
• Assists the Finance Director with monitoring the day-to-day financial operations such as payroll accounts payable and other transactions. (Provides support and supervision for bi-weekly payroll functions and accounts payable functions).
• Oversees collection and analyzes data on all delinquent municipal claims.
• Responsible for the maintenance of general ledger monthly quarterly and year-end journal entries; budgetary accounts; report development; and changes for all accounts and funds within the accounting system.
• Performs general accounting duties including bank reconciliations general ledger account reconciliations and analysis.
• Assists with preparation of Popular Annual Financial Report and Annual Comprehensive Financial Report.
• Coordinates insurance filings litigations and municipal risk for claims involving municipal property and equipment.
• Assists Finance Director with pension administration activities including calculation of benefits benefit administration and financial reporting.
• Supports Finance Director in special projects including participation in a financial cooperative program with participating municipalities.
• Provides strategic input and leadership on municipal finance department matters.
• Performs all other work assigned.

EXAMPLES OF WORK

• Compiles departmental input for budget prepares schedules supervises document and binder production.
• Has regular contact with all departments regarding financial transactions financial reports and budget issues.
• Assists in reviewing bi-weekly payroll performed by Payroll Administrator.
• Assists in submission of insurance claims and communication with insurers regarding claims.
• Analyzes daily interest rates and municipal cash flow in order to effectively invest all municipal funds and provide adequate cash flow to meet obligations.
• Prepares and files various state reports.

REQUIRED KNOWLEDGE AND SKILLS

• Clear understanding of basic accounting and investment principles.
• Clear understanding of municipal financial policies and procedures.
• Knowledge of municipal purchasing and internal control policies and procedures.
• Interpersonal skills.
• Strong computer skills including Microsoft excel.

REQUIRED EDUCATION TRAINING AND EXPERIENCE

• Bachelors degree from accredited institution in accounting finance or relevant field.
• Proven experience as an assistant director of finance finance manager or relevant role (at least three to five years). Municipal finance experience is preferred.
• In depth knowledge of public sector accounting principles.
• Excellent organizational leadership and communication skills.

ESSENTIAL PHYSICAL JOB FUNCTIONS

• Operates a variety of standard office equipment including a personal computer and calculator that requires a continuous and repetitive eye and hand movement.
• Employee is regularly required to sit or stand at a desk for extended periods of time.
• Tasks may occasionally entail walking standing stooping reaching and lifting objects between 5-25 lbs.
• Employee is regularly required to talk or hear in person and by telephone.
• Common eye hand and finger dexterity is required for most essential functions.

The above job description reflects the general information deemed necessary to convey the primary functions of the job and shall not be construed as a detailed description of all the work requirements inherent to the position.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

GENERAL DISCLAIMER

I certify that I have given true and complete information in this application process and it does not contain falsifications omissions or concealment of material fact. If this application leads to employment I understand that false or misleading information in my application resume or interview may result in my employment being terminated.

I understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for Mt. Lebanon to hire me. If I am hired I understand that either Mt. Lebanon or I can terminate my employment at any time and for any reason with or without cause and without prior notice unless change by a written agreement signed by a duly authorized representative of Mt. Lebanon.

Mt. Lebanon will be invested in your success and growth and offers the following benefits to our employees:

Benefits: Mt. Lebanon offers a wide range of benefits including excellent medical dental and vision benefits and FSA. Mt. Lebanon also offers life insurance and long term disability insurance.

Vacation Leave: Starting at 10 days/year.

Holiday Pay: Mt. Lebanon observes ten (10) paid legal holidays per year.

Sick leave: You will accrue eight (8) hours of sick leave per month.
Pension Benefits: Employees are eligible for a full defined benefit pension at age 60 with 25 years of service. (Vesting period is 7 years). Employees are also enrolled in a Retirement Health Savings Plan and may also enroll in an optional deferred compensation plan.

PLEASE NOTE: RESUMES AND COVER LETTERS MAY ALSO BE RECEIVED AT THE MUNICIPAL BUILDING AT 710 WASHINGTON ROAD PITTSBURGH PA 15228 ATTENTION: HUMAN RESOURCES.

Mt. Lebanon is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race color religion sex sexual orientation gender identity pregnancy national origin ancestry disability genetic information or any other protected characteristic under federal state or local law. Mt. Lebanon makes hiring decisions based solely on qualifications merit and business needs at the time. Reasonable accommodations for the needs of applicants with disabilities will be made upon request to the Human Resource Office at .