Fiscal and Facilities Coordinator
Fiscal and Facilities Coordinator
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$ 50000 - 58000
1 Vacancy
Job Description
Job Description
Reporting to the Assistant Director of Finance and Administration the Fiscal and Facilities Coordinator will assist the Department in three key areas: 1). Performing fiscal and administrative duties 2). Helping to manage the Departments portfolio of fixed assets equipment located in multiple locations and lastly 3). Work with internal and external groups to maintain Departmental facilities in a working and professional manner.
The Fiscal and Facilities Coordinator will assist the Department with critical fiscal responsibilities including ordering supplies and equipment in Virginia Techs ordering system Hokiemart; assisting faculty students and staff with travel logistics arrangements and reimbursements and assisting outstanding payment and vendor issues. This position will also play a critical role in assisting the Department in maintaining a current and updated list of fixed assets equipment for the Department ensuring items are entered into the VT database changes additions surpluses and transfers from the Departments Fixed Asset list made in a timely basis. This position will also assist the Department in conducting periodic audits ensuring that equipment is maintained and repaired and certifications for equipment are gained within all proper timeframes. Lastly this position will also assist the Department in maintaining the facilities of BME by responding to requests for facilities services and initiating and following up on work orders for service or repairs assisting with management of key control and key card access for BME occupied buildings offices and spaces assisting the Department with administrative and logistical efforts for BME renovations and assisting with Departmental safety training planning safety committees and Emergency Action Plan (EAP)/Continuity of Operation Plan (COOP) preparation.
Required Qualifications
Previous experience performing fiscal and administrative duties in a professional setting including purchasing travel and logistical arrangements and reimbursements. Previous experience working with large enterprise database systems involving financial information. Demonstrated proficiency with Microsoft Office (Excel Word and Outlook). Ability to communicate effectively and tactfully in writing and verbally with diverse constituencies both internally and externally.
Preferred Qualifications
Bachelors degree. Previous higher education and experience. Experience with Banner Hokiemart MicroStrategy Chrome River and the VT Fixed Assets system/Banner module. Familiarity with VT policies and procedures.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
$50000-$58000
Hours per week
40
Review Date
9/22/25
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation please contact Karen Underwoodat during regular business hours at least 10 business days prior to the event.
Required Experience:
IC
Employment Type
Full-Time
