Admin Assistant
Admin Assistant
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Job Description
Job Description
Job Description
Location: Eastleigh Depot
Position: Depot Admin Assistant
Reports To: Assistant Depot Manager
Salary: Competitive
Type: Full-Time (37.5 hours per week) Permanent
Company Overview
A leading provider in the UKs generator hire sector this organisation delivers reliable and sustainable power solutions across industries including construction infrastructure utilities and electrical contracting. With a reputation built on excellence and customer satisfaction the business is committed to supporting a wide range of power-critical applications.
As an Employee Ownership Trust (EOT) the company places its people at the core of its success. This unique structure promotes a collaborative and empowering workplace giving employees a shared stake in driving the business forward.
Job Purpose
As one of the largest specialists in temporary power solutions the company is committed to sustainable growth and exploring new markets where dependable power is essential.
To support this mission the Eastleigh Depot is seeking a Depot Admin Assistant to provide day-to-day administrative support assist with operational tasks and deliver excellent customer service.
Key Responsibilities
Answer incoming telephone calls and direct enquiries professionally.
Use internal systems (e.g. InspHire) to create delivery and off-hire notes for hired equipment daily.
Prepare hire quotations using company software for both new and existing clients in coordination with the Depot Manager Assistant Depot Manager and Sales Manager.
Generate job sheets for engineers and other team members as required.
Raise purchase orders and maintain records accurately.
Provide administrative support to both office and yard-based staff.
Follow up with customers regarding outstanding quotes and maintain the quotation database (via systems such as InspHire and Goldmine).
Perform general administrative duties and respond flexibly to ad-hoc requests.
Act as a point of contact and support in the absence of the Depot or Assistant Depot Manager to ensure smooth depot operations.
Adhere to the organisations Health & Safety policies including maintaining a tidy and safe work environment.
Follow all ISO 9001:2015 quality procedures and contribute to continuous improvement initiatives.
Skills and Experience
Essential:
Strong organisational and communication skills
Ability to work effectively with colleagues across different departments
Good numeracy skills and attention to detail
Proficient in Microsoft Office and general IT use
A proactive and flexible approach to daily tasks
A customer-focused mindset and commercial awareness
Preferred:
Experience with industry-related systems such as InspHire Goldmine Access FocalPoint or other CRM/ERP platforms
Additional Information
Employment is subject to satisfactory references and DBS checks due to the nature of the business.
All applicants must have the right to work in the UK.
Benefits
23 days annual leave (increasing with service) plus bank holidays
Company pension scheme
Private healthcare and life assurance
Strong focus on internal development and career progression
Employee Ownership Trust (EOT) Bonus Scheme Profit-sharing structure that rewards all employees for the businesss success reinforcing a shared commitment to growth and excellence
To Apply:
Please send your CV
Employment Type
Full-Time
