Billing Coordinator - On site
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Job Location:
Waukegan, IL - USA
Hourly Salary:
USD 19 - 24
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Summary:Overture Promotions is seeking a Billing Coordinator I to join the accounting team at our corporate headquarters in Waukegan this role you will oversee the entire billing process ensuring that customer orders are invoiced accurately and promptly. Youll primarily collaborate with small to mid-sized sales teams making attention to detail and excellent communication skills essential. The ideal candidate will demonstrate strong initiative and thrive under pressure while delivering exceptional customer service. As a Billing Coordinator I you will interact with various departments and communicate directly with clients requiring a solid knowledge of client billing requirements and the ability to efficiently resolve billing inquiries and discrepancies.
Duties and Responsibilities:
- Gather and apply merchandise and shipping costs to orders
- Invoice customer orders in a timely manner
- Review open order reports and communicate directly with sales teams
- Willing to work with all departments of the company whenever necessary
- Run organize and distribute various reports to sales teams and monthly reporting to clients
- Check accuracy of orders and prepare invoices for billing
- Develop up-to-date knowledge of various client billing requirements
- Research and resolve routine and non-routine billing questions and discrepancies
- Prepare credit memos for returns or adjustments
- Answer questions from customers or from the Accounts Receivable department
- Communicate directly with clients and provide excellent customer service
- Organizing and entering vendor bills as needed
Qualifications:
- Excellent oral and written communication skills
- Must have critical thinking ability and be able to evaluate all aspects of an order
- Strong initiative confidence and the ability to ask questions as needed
- Maintain resilience when communicating with other areas of the Company
- Detail-oriented with the ability to effectively prioritize multiple projects
- Detailed and accurate data entry
- Strong organizational skills
- Ability to work calmly under pressure
- Proficient in MS Office Suite and Adobe Acrobat with significant experience in MS Excel
- High school diploma or GED required
Why Youll Love Working with Us:
- Coverage from Day One: Medical dental vision life insurance disability plans and flexible spending accounts.
- Pet Perks: Pet insurance plus bring your dog to work days because we love furry friends!
- Exclusive Discounts: Enjoy partnerships with LifeTime Fitness Bears Fit Skechers and Tickets at Work for fun and savings outside of the office.
- Time to Recharge:Paid time off for vacation sick leave mental health personal days plus a yearly floating holiday.
- 401(k): Youre eligible for 401(k) starting day one with a company match after your first year.
- Family Leave: Paid maternity and paternity leave with benefits growing alongside your years of service.
- Be Comfortable: Relaxed dress code come as you are!
- Earn More: Employee referral bonuses for helping us grow the team.
- Get Involved: Immerse yourself in our culture! From summer BBQs and Employee Resource Groups like CultureCrew and Green Team to joining our Diversity & Inclusion Advisory Council contributing to our employee vegetablegarden and enjoying potlucks cook-offs and fun contests theres always something exciting happening.
Required Experience:
Manager
Key Skills
- Experience Working With Students
- Google Docs
- Organizational skills
- Classroom Experience
- Data Collection
- Materials Handling
- Workers' Compensation Law
- OSHA
- Special Operations
- Team Management
- Experience with Children
- Supervising Experience
About Company
Overture Promotions is a leading Global Swag Agency specializing in branded merchandise and promotional products. Elevate your brand with custom swag solutions.
