Office Assistant South LA

VOALA
Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need strengthening families and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs Upward Bound college prep programs veterans services homeless shelters low-income housing program as well as drug and alcohol rehabilitation. Learn more at .

PAY RATE: $17.70 - $18.63 PER HOUR

BENEFITS: VOALA offers competitive medical dental vision and retirement benefits.

HEAD START/EARLY HEAD START

Through our Head Start and Early Head Start programs we work with children (ages 0 5) and their families to provide the skills confidence and stable home life necessary for a smooth transition into kindergarten and beyond. Children also receive a broad array of health services including screenings and referrals maintenance of immunization schedules nutrition assessments and follow-ups mental health assessments as part of initial screenings and determination if any developmental or physical delays are present. Children receive health and dental services and have access to ongoing and acute and routine health and dental care. Enrolled children receive healthy meals along with an assessment of their nutritional needs and the necessary follow-ups. Nutrition education is available for parents and incorporated into daily classroom activities for the children.

Cities served include: Carson Commerce Compton Culver City Del Rey East Los Angeles El Segundo Harbor City Hawthorne South Central Los Angeles Lomita Lynwood Mar Vista Newhall North Hollywood Pacoima Palms Paramount Rancho Palos Verdes San Fernando San Pedro Santa Clarita Shadow Hills South Central Los Angeles South LA Studio City Sun Valley Sunland Sylmar Torrance Tujunga Val Verde Valencia Valley Village Wilmington.

JOB SUMMARY AND PURPOSE

The Office Assistant provides general basic office support and acts as the office receptionist and telephone screener when required. Establishes and maintains cooperative and harmonious working relationships with program staff workers families of clients business agencies office vendors and the general public.

Specific duties include:

• Restocking and distributing supplies or deliveries as needed to identified offices. Responsible for placing orders receiving goods and tracking orders;
• Perform general office duties such as identifying and organizing documents for electronic archiving photocopying validating referrals and email communications;
• Compile worker and client information and prepare forms and maintain records as needed. Destruction of documents by shredding;
• Answer phones and take messages.
• Compute record and/or proofread data and other information as directed;
• Limited data entry from compiled information/records;
• Other duties as may be needed to fulfill program requirements

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance background check including criminal history personal references employment and education verifications
• Proof at the time of hire
  • TB clearance within 6 months prior
  • Annual Influenza vaccination (between Nov. 1st - Mar. 31st)
  • Pertussis (whooping cough) and measles immunization
• Health screening at the time of employment
• Requires ability to interact with children in a busy environment including but not limited to:
• Able to lift up to 50 lbs.
• Frequently kneel and squat
• Ability to move quickly

EDUCATION:

• Graduation from high school or equivalent.

EXPERIENCE:

• 6 months of office and clerical experience

PREFERRED QUALIFICATIONS:

• Bilingual in English and Spanish (written and verbal) desirable.

ESSENTIAL JOB FUNCTIONS:

• Restocking and distributing supplies or deliveries as needed to identified offices. Responsible for placing orders receiving goods and tracking orders
• Perform general office duties such as identifying and organizing documents for electronic archiving photocopying validating referrals and email communications
• Compute record and/or proofread data and other information as directed
• Compile worker and client information and prepare forms and maintain records as needed. Destruction of documents by shredding
• Limited data entry from compiled information/records

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected Veteran Status or any other characteristic protected by applicable federal state or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you including terminating your employment.