Executive Assistant to the CEO – Full-Time

Are you a highly organized tech-savvy and discreet professional with a passion for supporting executive leadership A growing preschool organization is seeking a full-time Executive Assistant to provide confidential hands-on support to the CEO. This role is based onsite at the corporate office and requires a professional who thrives in a fast-paced environment excels at managing details and can maintain the highest level of discretion.

The ideal candidate will be a self-starter who is confident in managing the responsibilities of the role with minimal supervision. You should be proactive adaptable and comfortable owning the roles expectations while ensuring seamless executive support. We are seeking the right person who will bring professionalism independence and consistency to this vital role.

Potential Start Date: November 3 2025

Why Youll Love This Role

• Work closely with a visionary CEO in the education and business coaching sector
• Opportunity to make an impact by streamlining operations coordinating travel and ensuring top priorities are met
• Full-time stability with competitive salary: $35000-$45000 annually (based on experience)
• Join a supportive organization that values professionalism discretion and independence in leadership support

Key Responsibilities

• Manage and maintain a complex executive calendar with precision (appointments reminders focus time travel blocks)
• Screen and triage emails draft professional responses and handle sensitive communication with discretion
• Coordinate domestic and international travel (flights hotels ground transportation itinerary management)
• Support business coaching operations: schedule calls prepare meeting agendas and track weekly goals
• Run occasional local errands and assist with airport drop-offs/pick-ups when needed
• Attend meetings on behalf of the CEO; take notes and manage follow-ups
• Prepare professional documents and standard operating procedures using Google Workspace and Asana
• Liaise effectively with internal teams external partners and professional contacts
• Act as the CEOs gatekeeper and priority manager ensuring smooth operations and focus on strategic goals

What Were Looking For

• Local candidate based in Pitt or Craven County NC
• Valid drivers license and reliable transportation
• Minimum 3 years of executive assistant or senior administrative experience
• Advanced proficiency with Google Workspace and project management software such as Asana (experience with GoHighLevel ProCare or Rippling is a plus)
• Exceptional organizational communication and problem-solving skills
• Proven ability to work independently anticipate needs and manage responsibilities with minimal supervision
• Absolute discretion and a commitment to confidentiality (NDA required)
• Professional polished and approachable demeanor

Schedule & Compensation

• Full-Time: Monday-Friday standard daytime hours (no nights or weekends)
• Salary Range: $35000-$45000 annually commensurate with experience
• On-site role at the corporate office - not hybrid or remote
• Target Start Date: October 6 2025

How to Apply

To be considered please submit your resume and a cover letter outlining your experience in calendar management travel coordination and digital tools. Selected candidates will be invited to a working interview.

You will need to complete all necessary documentation medical forms fingerprinting and background checks.

Required Experience:

IC