Administrative Assistant - Part-time, On-site
Administrative Assistant - Part-time, On-site
Posted on :
04-09-2025
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1 Vacancy
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Job Description
Administrative Assistant (Part-Time)
Location: Hebron KY (On-site TuesThurs 8 AM5 PM)
Department: Administration
Reports To: Administrative Director
Supports: COO Operations & Leadership Team Hebron Office
Classification: Part-time hourly non-exempt (24 hours per week Tues-Thurs no benefits)
About Connico
Connico is a national construction consultancy known for our expertise in aviation and transportation. Founded in 1990 weve built a reputation for delivering cost estimating scheduling planning and project management services that help our clients succeed in complex infrastructure projects. At Connico we value respect integrity innovation resiliency inclusivity and thoughtfulness - and were proud of the collaborative people-first culture weve built.
Position Overview
We are seeking a highly organized proactive Administrative Assistant to support our COO Operations & Leadership team and Hebron KY office. This role is ideal for someone who thrives in a fast-paced professional environment and enjoys balancing executive support office administration and stakeholder communication.
As the first point of contact for many internal and external partners youll ensure seamless operations professional communications and a welcoming office environment. This is a part-time on-site role (24 hours/week TuesThurs) - perfect for a skilled professional looking for consistent workdays and meaningful contributions without the demands of a full-time schedule.
What Youll Do
Executive & Leadership Support
Who Were Looking For
Why Join Connico
If youre a dependable professional who thrives on organization confidentiality and executive support wed love to hear from you! Apply today to join Connicos Administrative team in Hebron KY.
Location: Hebron KY (On-site TuesThurs 8 AM5 PM)
Department: Administration
Reports To: Administrative Director
Supports: COO Operations & Leadership Team Hebron Office
Classification: Part-time hourly non-exempt (24 hours per week Tues-Thurs no benefits)
About Connico
Connico is a national construction consultancy known for our expertise in aviation and transportation. Founded in 1990 weve built a reputation for delivering cost estimating scheduling planning and project management services that help our clients succeed in complex infrastructure projects. At Connico we value respect integrity innovation resiliency inclusivity and thoughtfulness - and were proud of the collaborative people-first culture weve built.
Position Overview
We are seeking a highly organized proactive Administrative Assistant to support our COO Operations & Leadership team and Hebron KY office. This role is ideal for someone who thrives in a fast-paced professional environment and enjoys balancing executive support office administration and stakeholder communication.
As the first point of contact for many internal and external partners youll ensure seamless operations professional communications and a welcoming office environment. This is a part-time on-site role (24 hours/week TuesThurs) - perfect for a skilled professional looking for consistent workdays and meaningful contributions without the demands of a full-time schedule.
What Youll Do
Executive & Leadership Support
- Provide direct support to the COO including calendar management communications and prioritization of requests.
- Act as a gatekeeper by screening calls visitors and requests to protect executive priorities.
- Draft edit and prepare executive communications (emails memos presentations).
- Prepare briefing materials for leadership ahead of key meetings and client engagements.
- Arrange executive travel logistics including hotels conference registrations and sponsorship materials.
- Assist leadership with special projects research or event coordination as assigned.
- Maintain company forms templates and documentation for accuracy and accessibility.
- Organize physical and digital filing systems ensuring timely retrieval of contracts and records.
- Perform data entry manage databases and create reports/presentations as directed.
- Support leadership by maintaining accuracy in shared systems (SharePoint GoCo The Terminal).
- Collect organize and maintain business contacts ensuring timely follow-up.
- Schedule and coordinate recurring and ad-hoc meetings (EOS weekly SLT quarterly 1:1s client meetings).
- Take minutes and track follow-ups for EOS and SLT meetings; distribute to-dos and ensure accountability.
- Maintain and update the EOS weekly agenda annually.
- Prepare agendas handouts binders and executive materials for leadership and client sessions.
- Handle confidential information with complete discretion.
- Maintain a professional approachable presence in support of leadership and the Hebron office.
- Anticipate leadership and office needs addressing issues proactively.
- Demonstrate discretion integrity and alignment with Connicos values in all responsibilities.
- Provide front-desk coverage greeting and assisting visitors and answering calls professionally.
- Process incoming/outgoing correspondence including Hebron office mail.
- Order track and maintain office supplies (including breakroom inventory).
- Serve as liaison with the landlord and vendors to address facility needs.
- Oversee daily office functions: supplies printing mailing and logistics.
- Foster a welcoming professional office environment that reflects Connicos values.
Who Were Looking For
- Associate degree in Business Administration Office Management or related field; or equivalent experience.
- 3 years of administrative or executive support experience ideally in professional services or consulting.
- Proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook) and collaboration tools.
- Experience with scheduling travel coordination and meeting logistics.
- Strong written and verbal communication skills; able to draft professional correspondence.
- Ability to maintain confidentiality and handle sensitive information.
- Highly organized dependable and proactive problem-solver.
- Strong interpersonal skills and customer-service mindset.
Why Join Connico
- Opportunity to make a direct impact supporting executives and leadership in a respected growing consultancy.
- Consistent 3-day work schedule (TuesdayThursday 85) with Fridays and Mondays off.
- Collaborative culture rooted in respect innovation and integrity.
- A chance to be part of a team shaping the future of aviation and infrastructure projects.
If youre a dependable professional who thrives on organization confidentiality and executive support wed love to hear from you! Apply today to join Connicos Administrative team in Hebron KY.
Required Experience:
Senior IC
Employment Type
Part-Time
Department / Functional Area
Key Skills
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