Executive Personal Assistant
Executive Personal Assistant
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Job Description
Join our passionate and dedicated teams who are shaping the future of sound!
About L-Acoustics
L-Acoustics is a global leader in professional audio technology specializing in premium sound system integration for live events venues and immersive experiences. Renowned for innovation performance and design excellence L-Acoustics delivers transformative sound across the globe.
We are currently seeking an experienced proactive and highly organized Personal Assistant to support the daily operations of our President and Founder who will based between London and Barcelona.
Position Summary
The Personal Assistant will serve as a trusted right hand to the President and Founder of L-Acoustics providing seamless support across both professional and personal domains. This role demands a highly organized discreet and proactive individual who thrives in a dynamic environment and is committed to excellence and confidentiality.
Key Responsibilities
- Project Coordination: Support the President in managing and tracking small-scale projects ensuring timely execution follow-up and alignment with strategic priorities.
- Research & Analysis: Conduct in-depth research on a variety of topics (business technical personal) synthesize findings and present actionable insights.
- Calendar & Schedule Management: Organize and optimize the Presidents calendar across multiple time zones balancing priorities and ensuring efficient time use.
- Travel Planning: Coordinate complex travel arrangements including flights accommodations ground transport and detailed itineraries for both business and personal trips.
- Meeting Preparation: Schedule meetings prepare agendas and documents and take notes when needed to ensure productive outcomes.
- Stakeholder Liaison: Serve as a key point of contact between the President and internal/external stakeholders ensuring smooth communication and timely follow-up.
- Correspondence Management: Monitor and manage communications draft responses and handle inquiries with discretion and professionalism.
- Event & Engagement Support: Assist in organizing professional and personal events off-sites and industry engagements.
- Personal Assistance: Manage personal administrative tasks such as appointments reservations errands and personal logistics.
- Logistics & Office Support: Oversee logistical needs such as receiving deliveries coordinating services and ensuring smooth day-to-day operations.
Qualifications & Requirements
- Proven Experience: Minimum 5 years of experience as a Personal Assistant or in a similar support role ideally in a fast-paced international environment and supporting a senior executive or entrepreneur.
- Organizational Excellence: Outstanding time management multitasking and prioritization skills with meticulous attention to detail.
- Discretion & Integrity: Demonstrated ability to handle sensitive and confidential information with the utmost professionalism.
- Language Proficiency: Excellent verbal and written communication skills inEnglish;fluency in Spanish is proficiency is a strong advantage.
- Tech-Savvy: High level of digital literacy including proficiency with Microsoft Office Suite Google Workspace travel and calendar management tools and productivity apps.
- Interpersonal Skills: Strong emotional intelligence cultural sensitivity and the ability to build trust-based relationships.
- Proactive Mindset: Anticipates needs solves problems independently and adapts quickly to changing priorities.
- Industry Familiarity: Experience or interest in the music audio tech or entertainment industries is a plus.
- Location Requirement: Must be based in or willing to relocate toBarcelona.
What We Offer
A key role supporting the visionary leadership of a global audio innovation company.
A dynamic creative and collaborative work culture.
Opportunities to engage with global teams and high-profile industry events.
Competitive compensation package based on experience.
Beautiful office location in Barcelona.
Join our passionate and dedicated teams who are shaping the future of sound!
Employment Type
Full-Time
