Senior Payroll Specialist
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Job Summary
Senior Payroll Specialist
Full time M-F Elgin IL
The Senior Payroll Specialist assumes the critical role of processing managing and maintaining all aspects related to paying employees within the organization. This role is responsible for reviewing timesheets and time entries addressing discrepancies reviewing benefits tax filings tax registration process tax withholdings for new hires calculating unused vacation accruals for separating employees and annual increases including calculating retroactive wages.
Job Responsibilities:
- Collect audit and review the accuracy of timecards and time entries each pay period.
- Enters maintains and/or processes employee information in the payroll system; information may include employees hourly rates salaries commissions bonuses or other compensation time worked paid leave and holidays deductions and withholding address changes and other information.
- Manages garnishments child support orders tax levies etc.
- Timely preparation and submission of retirement reporting and payments including 403(B)/401(K).
- Ensures proper processing of payroll deductions for taxes benefits charitable contributions and other deductions.
- Keeps track of leave time such as PTO personal and sick leave for employees.
- Issues or reissues physical or replacement checks or direct deposits due to payroll errors or final discharge.
- Provide PTO and overtime reports to upper management.
- Provide commission reports to upper management.
- Execute post-payroll backup reports.
- Performs year-end responsibilities to include audit preparation vehicle expenses group term life taxable fringe benefits and cost of health care coverage W-2s and 1095s.
- Assist with recording employee information such as exemptions transfers and resignations to maintain and update payroll records.
- Prepare scheduled reports for upper management finance department etc. upon request.
- Investigate recommend and implement improvements to the payroll process.
- Keeps abreast of Federal and State laws as well as other relevant information.
- Performs other duties as assigned.
- Maintains confidentiality in all payroll and employee matters.
Required Skills/Abilities:
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
- Proficient with or the ability to quickly learn payroll software.
- Knowledgeable in benefits administration FSA HSA health deductions etc.
- Effective teamwork skills
- Excellent written and oral communication skills.
Education and Experience:
- Bachelors Degree in Finance Accounting or related field required.
- Certified Payroll Professional (CPP) strongly preferred.
- 5-7 years previous payroll experience required.
- Knowledge of federal and state statutes and regulations pertaining to payroll and tax reporting - certified payroll/prevailing wage is a plus.
- Previous experience in a construction environment is a plus.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
This role is offering hourly non-exempt compensation between $30-35 hourly with excellent benefits with health insurance coverage is available on day one of employment.
Equal Opportunity Employer
M / F / D / V
#foxvalleyfire
Required Experience:
Senior IC
Key Skills
- Computer Hardware
- Mac Os
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About Company
Chicago Fire and Safety Protection Specialists, Fire Safety Service and Inspection, Fire Safety Products, Chicagoland, Chicago metro area, Northwest Indiana, Northern Illinois
