HR Office Admin
HR Office Admin
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
We are seeking a highly organized and proactive HR & Office Administrator to become the backbone of our clients daily operations. This is a dynamic and vital role for someone who thrives in a busy environment where no two days are the same. You will be the go-to person for our employees providing essential support across the entire employee lifecyclefrom recruitment to onboarding and beyondwhile ensuring our office runs smoothly and efficiently. If you are a people-person with a keen eye for detail and a passion for creating a positive workplace we want to hear from you.
Tasks
HR Administration & Employee Support:
- Maintain impeccable and compliant employee records ensuring all data in our HRIS (BambooHR) is accurate and up-to-date.
- Prepare and manage key personnel documents including employment contracts work permits and new hire guides.
- Serve as the first point of contact for employee queries on HR-related matters providing timely and helpful support.
- Support the payroll process by accurately submitting changes absences (sick leave maternity vacation) and other relevant data.
- Administer employee benefits programs including health and life insurance.
- Play a key role in the employee onboarding and offboarding processes ensuring a seamless experience.
- Assist with HR projects audits and reporting as needed.
Office & Facilities Management:
- Manage office supplies inventory including ordering stationery kitchen provisions (fruit drinks groceries) and other essentials.
- Coordinate the office environment by liaising with vendors handymen and service providers for maintenance repairs (e.g. AC appliances) and facility management.
- Organize and set up meeting rooms training sessions and company events.
- Arrange employee travel and accommodation when required.
Requirements
- A minimum of 2 years of proven experience in an HR administration office management or similar multifaceted support role.
- A relevant diploma or qualification in HR Business Administration or a related field is preferred.
- Hands-on practical experience with BambooHR or a similar HR information system is essential.
- Advanced proficiency in Microsoft Office Suite (especially Word Excel Outlook and PowerPoint).
- Exceptional ability to organize prioritize and manage multiple tasks simultaneously in a fast-paced environment.
- Excellent written and verbal communication skills in English with the ability to interact professionally with employees at all levels.
- A proactive detail-oriented and discreet approach to handling confidential information.
- Experience in facilities coordination event planning reception or sales support is a strong advantage.
Benefits
- Play a central and valued role in a supportive team.
- Enjoy a varied role with opportunities to get involved in diverse projects.
- Contribute directly to the company culture and employee experience.
- Health insurance
Employment Type
Full Time
